UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
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Preliminary Proxy Statement | ¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |||
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Definitive Proxy Statement | |||||
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Definitive Additional Materials | |||||
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Soliciting Material Pursuant to §240.14a-12 |
CHURCHILL DOWNS INCORPORATED
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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x | No fee required. |
¨ | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
(1) | Title of each class of securities to which transaction applies: |
(2) | Aggregate number of securities to which transaction applies: |
(3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
(4) | Proposed maximum aggregate value of transaction: |
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¨ | Fee paid previously with preliminary materials. |
¨ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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CHURCHILL DOWNS INCORPORATED
700 CENTRAL AVENUE
LOUISVILLE, KENTUCKY 40208
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON JUNE 17, 2010
To the Shareholders of
Churchill Downs Incorporated:
Notice is hereby given that the Annual Meeting of Shareholders (the Annual Meeting) of Churchill Downs Incorporated (the Company), a Kentucky corporation, will be held at Churchill Downs Racetrack, 700 Central Avenue, Louisville, Kentucky, on Thursday, June 17, 2010, at 10:00 a.m., E.D.T. for the following purposes:
I. | To elect four (4) Class II Directors for a term of three (3) years (Proposal No. 1); |
II. | To ratify the appointment of PricewaterhouseCoopers LLP as the Companys independent registered public accounting firm for fiscal year 2010 (Proposal No. 2); |
III. | To approve the material terms of the performance goals and maximum awards payable as established by the special Subcommittee of the Compensation Committee of the Board of Directors for the payment of compensation to Robert L. Evans, William C. Carstanjen, William E. Mudd, Rohit Thukral, and Steven P. Sexton under the Churchill Downs Incorporated Amended and Restated Incentive Compensation Plan (1997) (Proposal No. 3); and |
IV. | To transact such other business as may properly come before the meeting or any adjournment thereof, including matters incident to its conduct. |
The close of business on April 14, 2010 has been fixed as the record date for determining the shareholders entitled to notice of, and to vote at, the Annual Meeting. Only shareholders of record at that time will be entitled to notice of and to vote at the Annual Meeting and at any adjournments thereof.
Shareholders who do not expect to attend the meeting in person are urged to sign, date and promptly return the Proxy that is enclosed herewith or vote by telephone or over the Internet.
By Order of the Board of Directors.
REBECCA C. REED
Senior Vice President and Secretary
April 28, 2010
CHURCHILL DOWNS INCORPORATED
700 CENTRAL AVENUE
LOUISVILLE, KENTUCKY 40208
PROXY STATEMENT
Annual Meeting of Shareholders To Be Held on June 17, 2010
The enclosed Proxy is being solicited by the Board of Directors (the Board of Directors) of Churchill Downs Incorporated (the Company) to be voted at the 2010 Annual Meeting of Shareholders to be held on Thursday, June 17, 2010, at 10:00 a.m., E.D.T. (the Annual Meeting), at Churchill Downs Racetrack, 700 Central Avenue, Louisville, Kentucky, and any adjournments thereof. This solicitation is being made primarily by mail and at the expense of the Company. Certain officers and directors of the Company and persons acting under their instruction may also solicit proxies on behalf of the Board of Directors by means of telephone calls, personal interviews and mail at no additional expense to the Company. The Proxy and this Proxy Statement are being sent to shareholders on or about April 28, 2010.
Voting Rights
Only holders of record of the Companys Common Stock, no par value (Common Stock), on April 14, 2010, are entitled to notice of and to vote at the Annual Meeting. On that date, 13,635,928 shares of Common Stock were outstanding and entitled to vote. Each shareholder has one vote per share on all matters coming before the Annual Meeting. The shareholders of the Company do not have cumulative voting rights in the election of directors. Under the Companys Amended and Restated Articles of Incorporation and Amended and Restated Bylaws and the applicable provisions of Kentucky law, abstentions and broker non-votes are not counted in determining the number of votes required for the election of a director or passage of any matter submitted to the shareholders. Abstentions and broker non-votes are counted for purposes of determining whether a quorum exists.
If the enclosed Proxy is properly executed and returned prior to the Annual Meeting, the shares represented thereby will be voted as specified therein. IF A SHAREHOLDER DOES NOT SPECIFY OTHERWISE, THE SHARES REPRESENTED BY THE SHAREHOLDERS PROXY WILL BE VOTED: (I) FOR THE ELECTION OF THE NOMINEES LISTED BELOW UNDER ELECTION OF DIRECTORS; (II) FOR THE RATIFICATION OF THE APPOINTMENT OF PRICEWATERHOUSE COOPERS LLP AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL YEAR 2010; (III) FOR APPROVAL OF THE PERFORMANCE GOALS FOR AND MAXIMUM AWARDS PAYABLE TO ROBERT L. EVANS, WILLIAM C. CARSTANJEN, WILLIAM E. MUDD, ROHIT THUKRAL AND STEVEN P. SEXTON UNDER THE COMPANYS AMENDED AND RESTATED 1997 INCENTIVE COMPENSATION PLAN; AND (IV) IN THE DISCRETION OF THE PERSON OR PERSONS VOTING THE PROXIES, ON SUCH OTHER BUSINESS AS MAY PROPERLY COME BEFORE THE ANNUAL MEETING OR ANY ADJOURNMENTS THEREOF.
Shareholders may also vote by telephone or over the Internet. Please refer to the instructions on your proxy card or the information forwarded by your bank, broker or other holder of record. The Internet and telephone voting facilities will close at 11:59 p.m. E.D.T. on June 16, 2010.
Revocation of Proxy
A proxy may be revoked at any time before the shares it represents are voted by giving written notice of revocation to the Secretary of the Company at 700 Central Avenue, Louisville, Kentucky 40208, and such revocation shall be effective for all votes after receipt or by delivery of a properly executed, later-dated proxy, including an Internet or telephone vote, or by voting in person at the Annual Meeting.
Important Information Regarding Delivery of Proxy Materials
What is Notice and Access?
The Securities and Exchange Commission has adopted amendments to the proxy rules that change how companies must provide proxy materials. Under these rules, often referred to as the notice and access model, companies can elect to make materials available to shareholders using either the notice only or full set delivery options. A company may use either option for all of its shareholders or may use one method for some shareholders and the other method for others.
What is the Full Set Delivery Option?
Under this option, a company continues to provide all proxy materials as it did prior to the change in the proxy rules. Materials may be provided in paper form and sent via mail or, if a shareholder has previously elected, may be provided in electronic form and sent via e-mail. In addition to delivering materials to shareholders, the Company is obligated to post all proxy materials on a publicly available website and provide information to shareholders about how to access that website.
In connection with its 2010 Annual Meeting of Shareholders, the Company has elected to use the full set delivery option. Accordingly, each shareholder will receive the Companys proxy materials by mail or, if previously agreed to by a shareholder, by e-mail. These proxy materials include the Notice of Annual Meeting of Shareholders, proxy statement, proxy card and Annual Report. These materials are also available at http://www.churchilldownsincorporated.com/proxy.
What is the Notice Only Option?
Under this option, a Company posts all of its proxy materials on a publicly available website. Instead of delivering proxy materials to shareholders via mail or e-mail, the Company delivers a Notice of Internet Availability of Proxy Materials. This notice includes, among other matters: (i) information on the date and time of the annual meeting of shareholders and items to be considered at such meeting; (ii) information regarding the website where the proxy materials are posted; and (iii) various methods by which a shareholder may request paper or electronic copies of the proxy materials. If a shareholder requests paper copies of proxy materials, these materials must be sent to the shareholder within three (3) business days via first-class mail.
Will the Company Use the Notice Only Option in the Future?
Although the Company has elected to use the full set delivery option in connection with the 2010 Annual Meeting of Shareholders, it may choose to use the notice only option in the future. By reducing the amount of materials that a company needs to print and mail, the notice only option provides an opportunity for cost savings as well as conservation of natural resources. However, many companies that have used the notice only option have also experienced a lower participation rate meaning that fewer shareholders voted in these companies annual elections. The Company plans to evaluate the future possible cost savings as well as the possible impact on shareholder participation as it considers future use of the notice only option.
As a Shareholder, What Do I Need to Do?
If you would prefer to continue receiving paper copies of proxy materials if the Company elects to use the notice only option for future annual meetings, please mark the Materials Election box on your proxy card (or provide this information when you vote telephonically or via the Internet).
As noted above, if the Company elects to use the notice only option, it must provide paper copies via first class mail to any shareholder who, after receiving the Notice of Internet Availability of Proxy Materials, nevertheless requests paper copies. So, for example, even if you do not check the Materials Election box now,
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you will still have the right to request delivery of a free set of proxy materials upon receipt of any Notice of Internet Availability of Proxy Materials in the future. Because first class postage is significantly costlier than bulk mail rates and because each such request must be processed on a shareholder-by-shareholder basis, the cost of responding to a single request for paper copies is likely to be significantly greater than the per shareholder cost the Company currently incurs in delivering proxy materials via bulk mail. Accordingly, requests for paper copies could significantly undermine or eliminate expected cost savings associated with the notice only option.
By developing in advance a database of shareholders who would prefer to continue receiving paper copies of proxy materials, the Company would be able to use the full set delivery option for these shareholders using bulk mail to deliver the paper copies while using the notice only option for other shareholders. Company management believes this would significantly reduce the number of requests for paper copies that the Company would need to process on a shareholder-by-shareholder basis and would position the Company to better capture cost savings should it elect to use the notice only option in the future. We appreciate your assistance in helping us develop this database through the proxy card, telephonic and Internet voting processes.
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Security Ownership of Certain Beneficial
Owners and Management
The following table sets forth information as of April 14, 2010 (except as otherwise indicated below) regarding the beneficial ownership of the Common Stock by the only persons known by the Company to beneficially own more than five percent (5%) of the Common Stock, each director of the Company, each named executive officer (as defined in Executive Compensation-Summary Compensation Table herein), and the Companys directors and executive officers as a group. Except as otherwise indicated, the persons named in the table have sole voting and investment power with respect to all of the shares of Common Stock shown as beneficially owned by them. The percentage of beneficial ownership is calculated based on 13,635,928 shares of Common Stock outstanding as of April 14, 2010. We are not aware of any pledge of our Common Stock or any other arrangements the operation of which may at a subsequent date result in a change in control of our Company. The Companys Insider Trading Policy requires that directors, officers or other employees of the Company must obtain pre-clearance from the Companys Senior Vice President, Legal Affairs, at least two (2) weeks prior to the proposed execution of documents evidencing the pledge of any shares of the Companys Common Stock.
Name of Beneficial Owner |
Amount and Nature Of Beneficial Ownership |
Percent of Class | |||
The Duchossois Group, Inc. (f/k/a Duchossois Industries, Inc.) 845 Larch Avenue Elmhurst, IL 60126 |
3,287,141 | 24.11 | |||
GAMCO Investors, Inc. and affiliates One Corporate Center Rye, NY 10580-1435 |
778,197 | (1) | 5.71 | ||
Carl F. Pollard |
137,003 | (2) | 1.00 | ||
Leonard S. Coleman, Jr. |
4,500 | * | |||
Craig J. Duchossois |
3,304,787 | (3) | 24.24 | ||
Richard L. Duchossois |
3,387,141 | (4) | 24.84 | ||
Robert L. Fealy |
-0- | * | |||
J. David Grissom |
55,100 | 0.40 | |||
Daniel P. Harrington |
233,300 | (5) | 1.71 | ||
G. Watts Humphrey, Jr. |
51,000 | 0.37 | |||
James F. McDonald |
1,000 | * | |||
Susan E. Packard |
2,945 | * | |||
R. Alex Rankin |
2,800 | * | |||
Darrell R. Wells |
162,130 | (6) | 1.19 | ||
William C. Carstanjen |
1,474 | (7) | * | ||
Robert L. Evans |
223,423 | (8) | 1.64 | ||
William E. Mudd |
4,220 | (9) | * | ||
Rohit Thukral |
486 | (10) | * | ||
Steven P. Sexton |
31,996 | (11) | 0.23 | ||
18 Directors and Executive Officers as a Group |
4,327,267 | (12)(13) | 31.73 |
* | Less than 0.1% |
(1) | Based upon information as of March 16, 2010 set forth in Schedule 13D, filed with the Securities and Exchange Commission by GAMCO Investors, Inc. Gamco Asset Management, Inc. has sole dispositive power with respect to 654,297 shares and sole voting power with respect to 627,297 of those shares. Gabelli Funds, LLC has sole dispositive and voting power with respect to 123,500 shares. Teton Advisors, Inc. has sole dispositive and voting power with respect to 400 shares. |
(2) | Mr. Pollard shares voting and investment power with respect to 8,223 shares owned by The C. F. Pollard Foundation, Inc., a 501(c)(3) corporation in which Mr. Pollard has no pecuniary interest. He specifically disclaims beneficial ownership of these shares. Of the remaining 128,780 shares, 63,145 are held by Pollard Churchill Partners, LLLP, which is 99% owned by Mr. Pollard, through a grantor retained annuity trust of |
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which Mr. Pollard is the trustee, as its limited partner, and 1% owned by Pollard Ventures, Inc. as its general partner. Mr. Pollard is the President and sole shareholder of Pollard Ventures, Inc. |
(3) | Mr. Craig J. Duchossois is the son of Mr. Richard L. Duchossois, who is also a director of the Company. Craig J. Duchossois shares voting and investment power with respect to 3,150,000 shares owned by The Duchossois Group, Inc. (formerly known as Duchossois Industries, Inc.) and 137,141 shares owned by 845 Larch Acquisition Corp., LLC, an affiliate of The Duchossois Group, Inc. Mr. Craig J. Duchossois also shares voting and investment power with respect to 17,646 shares owned by three trusts. He specifically disclaims beneficial ownership of these shares. Of the shares listed as beneficially owned by Mr. Craig J. Duchossois, 3,287,141 shares are also listed as beneficially owned by Mr. Richard L. Duchossois. |
(4) | Mr. Richard L. Duchossois is the father of Mr. Craig J. Duchossois, who is also a director of the Company. Mr. Richard L. Duchossois shares voting and investment power with respect to 3,150,000 shares owned by The Duchossois Group, Inc. (formerly known as Duchossois Industries, Inc.) and 137,141 shares owned by 845 Larch Acquisition Corp., LLC, an affiliate of The Duchossois Group, Inc. Mr. Richard L. Duchossois also shares voting and investment power with respect to 100,000 shares owned by the RLD Revocable Trust. He specifically disclaims beneficial ownership of these shares. Of the shares listed as beneficially owned by Mr. Richard L. Duchossois, 3,287,141 shares are also listed as beneficially owned by Mr. Craig J. Duchossois. |
(5) | Mr. Harrington shares voting and investment power with respect to 233,300 shares held by TVI Corp. He specifically disclaims beneficial ownership of these shares. |
(6) | Mr. Wells shares voting and investment power with respect to 12,500 shares held by the Wells Foundation, Inc., of which he is a trustee. He specifically disclaims beneficial ownership of these shares. |
(7) | Excludes 11,000 shares awarded under the Companys 2004 Restricted Stock Plan over which Mr. Carstanjen has neither voting nor dispositive power until the lapse of a five-year restriction period pursuant to the restricted stock agreement governing this award and excludes 15,952 shares awarded under the Companys Long Term Incentive Plan (2007 Omnibus Plan) over which Mr. Carstanjen has neither voting nor dispositive power until the lapse of a three-year restriction period, in which such shares vest quarterly in equal installments, pursuant to the restricted stock agreement governing this award. |
(8) | Includes 47,125 vested restricted stock units and 130,000 currently exercisable options, but excludes 85,375 shares awarded pursuant to Mr. Evans employment agreement over which Mr. Evans has neither voting nor dispositive power until the lapse of certain restrictions pursuant to the restricted stock agreements governing the awards. |
(9) | Includes 3,000 shares issuable under currently exercisable options, but excludes 2,500 shares awarded under the Companys 2007 Omnibus Plan over which Mr. Mudd has neither voting nor dispositive power until the lapse of a three-year restriction period pursuant to the restricted stock agreement governing this award and excludes 12,271 shares awarded under the Companys Long Term Incentive Plan (2007 Omnibus Plan) over which Mr. Mudd has neither voting nor dispositive power until the lapse of a three-year restriction period, in which such shares vest quarterly in equal installments, pursuant to the restricted stock agreement governing this award. |
(10) | Excludes 7,975 shares awarded under the Companys Long Term Incentive Plan (2007 Omnibus Plan) over which Mr. Thukral has neither voting nor dispositive power until the lapse of a three-year restriction period, in which such shares vest quarterly in equal installments, pursuant to the restricted stock agreement governing this award. |
(11) | Includes 30,157 shares issuable under currently exercisable options, but excludes 3,511 shares awarded under the Companys 2004 Restricted Stock Plan over which Mr. Sexton has neither voting nor dispositive power until the lapse of a five-year restriction period pursuant to the restricted stock agreement governing this award and excludes 5,767 shares awarded under the Companys Long Term Incentive Plan (2007 Omnibus Plan) over which Mr. Sexton has neither voting nor dispositive power until the lapse of a three-year restriction period, in which such shares vest quarterly in equal installments, pursuant to the restricted stock agreement governing this award. |
(12) | See Executive Officers of the Company and Election of Directors herein. |
(13) | Includes 170,314 shares issuable under currently exercisable options. |
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Executive Officers of the Company
The Companys executive officers, as listed below, are elected annually to their executive offices and serve at the pleasure of the Board of Directors.
Name and Age |
Position(s) With Company and Term of Office | |
Carl F. Pollard(1) 71 |
Director since 1985; Chairman of the Board since 2001 | |
Robert L. Evans(2) 57 |
President and Chief Executive Officer since August 2006 | |
William C. Carstanjen(3) 42 |
Chief Operating Officer since January 2009; Executive Vice President and Chief Development Officer from June 2005 to January 2009; General Counsel from June 2005 to December 2006 | |
William E. Mudd(4) 38 |
Executive Vice President and Chief Financial Officer since October 2007 | |
Rohit Thukral(5) 44 |
Executive Vice President, Technology Initiatives since May 2009; Vice President of Product Development for Churchill Downs Technology Initiatives Company from December 2006 to May 2009 | |
Rebecca C. Reed 52 |
Senior Vice President, Legal Affairs, Chief Compliance Officer and Secretary since June 2005; Senior Vice President, General Counsel and Secretary from January 1999 to June 2005 | |
Steven P. Sexton 50 |
Executive Vice President and President of Churchill Downs Entertainment Group since January 2009; Executive Vice President since January 2007; President, Churchill Downs Racetrack from March 2003 to January 2009; President, Ellis Park Race Course, Inc., from March 2003 to September 2006; President, Arlington Park Racecourse, LLC, from January 2002 to March 2003; President, Arlington International Racecourse, Inc. (Arlington Park), from September 2001 to December 2001; Executive Vice President, Arlington International Racecourse, Inc. (Arlington Park), from May 2001 to September 2001 |
(1) | Mr. Pollard does not serve full-time as an executive officer of the Company and is not compensated as an officer of the Company. Biographical information for Mr. Pollard is found on page 12 of this proxy statement. |
(2) | Prior to joining the Company, Mr. Evans served as the Managing Director of Symphony Technology Group, a strategic holding group focused on the enterprise software and services market, and as President and CEO of Symphony Services Corp., a product engineering outsourcing services company, from 2002 to 2004. From 1999 to 2000, he served as President and Chief Operating Officer of i2 Technologies/Aspect Development. |
(3) | Prior to joining the Company, Mr. Carstanjen was employed at General Electric Company. From 2004 through June 2005, he served as the Managing Director and General Counsel of GE Commercial Finance, Energy Financial Services. From 2002 to 2004, he served as General Counsel of GE Specialty Materials and, from 2000 to 2002, he served as Transactions and Finance Counsel of GE Worldwide Headquarters. |
(4) | Prior to joining the Company, Mr. Mudd was employed at General Electric Company. From 2006 through October 2007, he served as Chief Financial Officer, Global Commercial & Americas P&L of GE Infrastructure, Water & Process Technologies. From 2004 to 2006, he served as Chief Financial Officer, Supply Chain, Information Technology and Technology Finance, GE Consumer & Industrial Europe, Middle East, & Africa, Budapest and Hungary and, from 2002 to 2004, he served as Manager, Global Financial Planning & Analysis and Business Development. |
(5) | Prior to joining the Company, Mr. Thukral was employed at BDNA Corporation, a leading provider of IT infrastructure management solutions, where from September 2002 through December of 2006, he served as Vice President of Product Management. |
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Election of Directors
(Proposal No. 1)
At the Annual Meeting, shareholders will vote to elect four (4) persons to serve in Class II of the Board of Directors to hold office for a term of three (3) years expiring at the 2013 Annual Meeting of Shareholders and thereafter until their respective successors shall be duly elected and qualified or until the earlier of their resignation, death or removal.
The Amended and Restated Articles of Incorporation of the Company provide that the Board of Directors shall be composed of not fewer than nine (9) nor more than twenty-five (25) members, the exact number to be established by the Board of Directors, and further provide for the division of the Board of Directors into three (3) approximately equal classes, of which one (1) class is elected annually to a three year term. Currently the Board of Directors is comprised of thirteen (13) directors, with four (4) directors in Class I, five (5) directors in Class II and four (4) directors in Class III. The Company has a mandatory retirement age policy with regard to directors, which provides that a person is not qualified to serve as a director unless he or she is less than seventy (70) years of age on the date of election. However, the Board believes that it is important to monitor overall Board performance and suitability and, pursuant to the policy, upon the recommendation of the Nominating and Governance Committee, the Board may waive the effective date of mandatory retirement. There are two directors in Class II that will have met the mandatory retirement age at the Annual Meeting, J. David Grissom and James F. McDonald. Mr. Richard L. Duchossois is not subject to the mandatory retirement age policy due to the provisions of the Stockholders Agreement between the Company and Duchossois Industries, Inc. (currently known as The Duchossois Group, Inc.) described below.
Prior to the consideration of a waiver of the effective date of the mandatory retirement age for Mr. Grissom, Mr. Grissom expressed to the Board of Directors his desire not to be considered for such waiver. The Board accepted Mr. Grissoms decision not to be considered for a waiver of the effective date of the mandatory retirement age on March 11, 2010. After over thirty (30) years of exceptional leadership as a director of the Company, Mr. Grissom will become a Director Emeritus (see Emeritus Directors below) at the expiration of his current term as a director. Mr. Grissoms qualifications to serve as a director of the Company are discussed in the Emeritus Directors section below. With regard to Mr. McDonald, the Board considered the fact that he is one of most experienced directors of the Company with regard to technology. Upon the recommendation of the Nominating and Governance Committee, the Board of Directors concluded that Mr. McDonalds experience and skill sets advance the strategic goals of the Company related to technology and the Company would benefit from his continued service as a director. On March 11, 2010, upon the recommendation of the Nominating and Governance Committee, the Board of Directors waived the effective date of the mandatory retirement age for Mr. McDonald. Also on March 11, 2010, upon recommendation of the Nominating and Governance Committee, the Board of Directors voted to approve an amendment to the Amended and Restated Bylaws of the Company, to be effective on June 17, 2010. On the effective date, the amendment to the Amended and Restated Bylaws of the Company will (i) decrease the size of the Board from thirteen to twelve directors and (ii) provide that the Board be comprised of four (4) Class I Directors, four (4) Class II Directors and four (4) Class III Directors.
The Company is a party to a Merger Agreement dated as of June 23, 2000, as amended (the Merger Agreement), between the Company and Duchossois Industries, Inc. (currently known as The Duchossois Group, Inc.), under which certain subsidiaries of the Company were merged into certain wholly-owned subsidiaries of Duchossois Industries, Inc. (the Merger). The Merger was approved by vote of the Companys shareholders at a Special Meeting of the shareholders on September 8, 2000. Pursuant to a Stockholders Agreement between the Company and Duchossois Industries, Inc., as part of the Merger, Duchossois Industries, Inc. designated three (3) individuals for appointment and election to the Board of Directors. The Stockholders Agreement provides that those individuals, Mr. Richard L. Duchossois, Mr. Craig J. Duchossois and Mr. Robert L. Fealy (or substitute designees reasonably acceptable to the Company), would be nominated to serve as directors of the Company, being allocated as equally as possible among the three classes of directors, for vote of the shareholders of the Company at the annual meeting of shareholders at which each respective class is then submitted for vote
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by the shareholders. In 2000, the Board of Directors of the Company appointed Mr. Craig J. Duchossois to serve as a member of Class I, Mr. Richard L. Duchossois to serve as a member of Class II and Mr. Robert L. Fealy to serve as a member of Class III. Mr. Craig J. Duchossois, Mr. Richard L. Duchossois and Mr. Robert L. Fealy have each been subsequently re-elected to the Board of Directors.
At the Annual Meeting, the four (4) persons named in the following table will be nominated on behalf of the Board of Directors for election as directors in Class II. The Nominating and Governance Committee has recommended, and the Board has approved, the nomination of these persons. All of the nominees currently serve as members of Class II and have agreed to serve if re-elected. With each shareholder having one vote per share to cast for each director position, the nominees receiving the greatest number of votes will be elected. The biographical information for our directors below includes information regarding certain of the experiences, qualifications, attributes and skills that led to the determination that such individuals are qualified to serve on the Board of Directors.
UNLESS OTHERWISE INSTRUCTED, IT IS THE INTENTION OF THE PERSONS NAMED IN THE PROXY TO VOTE THE SHARES REPRESENTED THEREBY IN FAVOR OF THE ELECTION OF THE CLASS II DIRECTORS NAMED BELOW.
Nominees for Election as Directors
Name, Age and Positions with Company |
Principal Occupation(1) and Certain Directorships(2) | |
Class IITerms Expiring in 2013 | ||
Richard L. Duchossois 88 Director since 2000 |
Mr. Duchossois is the founder and serves as the Chairman of The Duchossois Group, Inc. (a private holding company with diversified business interests comprised of companies valued in excess of $2 billion dollars with leading brands in the residential security, lighting and convenience products markets and the commercial control, automation and digital media markets). Mr. Duchossois also serves as the Chairman of Arlington Park Racecourse, LLC, a subsidiary of the Company. While Mr. Duchossois was originally nominated to serve as a director of the Company pursuant to the stockholders agreement between the Company and Duchossois Industries, Inc (as described above), the Company has been and will continue to be well served by Mr. Duchossois entrepreneurial experience and abilities, his proven leadership capabilities in successfully developing and managing a diverse group of companies that have over 6,000 employees worldwide with operations located in over 30 countries, as well as his horse racing industry experience in which he led the resurrection of Arlington Park Racecourse as a world renowned racetrack. Mr. Duchossois currently holds the following leadership positions with other entities: Director, The Chamberlain Group, Inc. (access control devices); Director, Milestone AV Technologies LLC (audio-visual mounting equipment and display solutions); Director, TCMC, Inc. (investments). | |
James F. McDonald 70 Director since 2008 |
Mr. McDonald is a Senior Vice President of Cisco Systems, Inc. (a worldwide leader in networking that provides hardware, software, and service offerings that are used to create Internet solutions that allow individuals, companies, and countries to increase productivity, improve customer satisfaction and strengthen competitive advantage) and has served in such role since 2006. From 1993 to 2006, Mr. McDonald served as the Chairman, Chief Executive Officer and President of Scientific-Atlanta, Inc. (a global provider of cable and internet protocol television set-tops, data and voice cable modems, end-to-end video distribution networks, and video systems integration services, which was acquired by Cisco Systems, Inc. in February 2006). Among other |
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Name, Age and Positions with Company |
Principal Occupation(1) and Certain Directorships(2) | |
exceptional personal and professional attributes, Mr. McDonalds experience as the chief executive or a senior executive of leading global technology companies and as a director of large publicly traded companies in a variety of industries qualify Mr. McDonald to serve on the Board of the Company. Mr. McDonald has held the following leadership positions with other entities: Director, Burlington Resources, Inc. from 1988 to 2006, Director, Mirant Corporation from 2001 to 2006, Director, National Data Corporation and NDCHealth Corporation from 2000 to 2006, Director, Scientific-Atlanta, Inc. from 1993 to 2006. Mr. McDonald is also a former Director of Sprint (now Sprint Nextel Corporation). | ||
Susan Elizabeth Packard 55 Director since 2004 |
Ms. Packard is the President, Brand Outreach of Scripps Networks Interactive, Inc. (maximizing value of cable television brands to its parent company, clients and consumers) and has served in such role since 2007. From 2003 to 2007, Ms. Packard was the President, Affiliate Sales and International Development, Scripps Networks (media sales, distribution and development) and from 2000 to 2003 she was the President, Scripps Networks New Ventures (new network development and new media applications). Ms. Packard is the former Chief Operating Officer of Home & Garden Television Network (HGTV) (cable television network). Among her other exceptional personal and professional attributes, Ms. Packard is well suited to serve as a Director of the Company due to her extensive experience and proven success as a senior executive of a leading publicly traded company in the media industry, which included television, newspaper publishing and interactive media. Ms. Packard also currently holds the following leadership positions with other entities: Director, YMCA of East Tennessee (Immediate Past Chair); Director and Executive Committee Member, National Cable Television Center and Museum; Director, Webb School of Knoxville; and Director and Executive Committee Member, Baseball, LLC (Knoxville, Tennessee based organization providing services related to baseball). | |
R. Alex Rankin 55 Director since 2008 |
Mr. Rankin is the President of Sterling G. Thompson Co. (a private insurance agency and broker), the President of Upson Downs Farm, Inc. (a thoroughbred breeding and racing operation), the President of the James Graham Brown Foundation (a private, non-profit foundation that fosters the well-being, quality of life, and image of Louisville and Kentucky by actively supporting and funding projects in the fields of civic affairs, economic development, education, and health and general welfare, which since 1954 has awarded over 2,680 grants totaling over $450 million) and the Chairman of the Bank Oldham County (an independent community bank). Among other exceptional personal and professional attributes, Mr. Rankins expertise in the areas of finance and risk management, as well as his experience in the Companys core business of thoroughbred horseracing qualify Mr. Rankin as a member of the Board of Directors and the Audit Committee. |
(1) | Except as noted with respect to Mr. McDonald and Ms. Packard, there has been no change in principal occupation or employment during the past five years. |
(2) | Directorships at any time within the last 5 years in companies with a class of securities registered pursuant to Section 12 of the Exchange Act, subject to the requirements of Section 15(d) of the Exchange Act or companies registered under the Investment Company Act of 1940 and, in the case of certain nominees, other directorships or positions considered significant by them. |
The Board of Directors has no reason to believe that any of the nominees will be unavailable to serve as a director. If any nominee should become unavailable before the Annual Meeting, the persons named in the enclosed Proxy, or their substitutes, reserve the right to vote for substitute nominees selected by the Board of Directors.
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Continuing Directors
The following table sets forth information relating to the Class I and Class III directors of the Company who will continue to serve as directors until the expiration of their respective terms of office.
Name, Age and Positions with Company |
Principal Occupation(1) and Certain Directorships(2) | |
Class ITerms Expiring in 2012 | ||
Leonard S. Coleman, Jr. 61 Director since 2001 |
Mr. Coleman has served in multiple senior leadership positions in the major professional sports industry, including: Senior Advisor, Major League Baseball from 1999 to 2005; President, National League of Professional Baseball Clubs from 1994 to 1999. Among other exceptional personal and professional attributes, Mr. Coleman provides a unique perspective and is well suited to serve on the Board of the Company because of his experience as a senior executive in the major professional sports industry and as a director of large publicly traded companies in a variety of industries. Mr. Coleman currently holds the following leadership positions with other entities: Director, The Omnicom Group; Director, Electronic Arts, Inc.; Director, Avis-Budget Group, Inc.; Director, Cendant Corporation; Director, H. J. Heinz Co.; and Director, Aramark Corporation; Chairman, The Jackie Robinson Foundation; Director, Childrens Defense Fund, Spoleto Festival, Little League Baseball, Metropolitan Opera, The Schuman Fund and Urban America; Former Chairman, ARENACO, Inc. (subsidiary of New York Yankees/New Jersey Nets). | |
Craig J. Duchossois 65 Director since 2000 |
Mr. Duchossois serves as the Chief Executive Officer and a Director of The Duchossois Group, Inc., (a private holding company with diversified business interests comprised of companies valued in excess of $2 billion dollars with leading brands in the residential security, lighting and convenience products markets and the commercial control, automation and digital media markets). While Mr. Duchossois was originally nominated to serve as a Director of the Company pursuant to the stockholders agreement between the Company and Duchossois Industries, Inc. (as described above), the Company has been and will continue to be well served by Mr. Duchossois experience and proven capabilities in the international marketplace and technology industries in overseeing a diverse group of companies that have over 6,000 employees worldwide with operations located in over 30 countries, as well as his financial and business acumen. Mr. Duchossois currently holds the following leadership positions with other entities: Chairman, The Chamberlain Group, Inc. (access control devices); Director, AMX LLC; Director, Milestone AV Technologies LLC (audio-visual mounting equipment and display solutions); a Managing Member, HeathCo LLC (motion-activated lighting, door chimes and wireless lighting controls); Chief Executive Officer, TCMC, Inc. (investments). Mr. Duchossois not-for-profit board memberships include Director, Culver Education Foundation, University of Chicago, University of Chicago Hospitals, Illinois Institute of Technology, Kellogg Graduate School of Management, World Business Chicago, US Naval Academy Board of Visitors, Executives Club of Chicago, the Economics Club of Chicago, the Chief Executive Officers Organization, the Civic Committee of the Commercial Club of Chicago, and the World Presidents Organization. | |
Robert L. Evans 57 Director since 2006 |
Mr. Evans is the President and Chief Executive Officer of the Company and has served in such role since August of 2006. Mr. Evans role as the Chief Executive Officer of the Company as well as his proven entrepreneurial experience and abilities, his experience in senior executive positions at some of North Americas leading manufacturing (Mr. Evans served in a variety of management positions for Caterpillar |
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Name, Age and Positions with Company |
Principal Occupation(1) and Certain Directorships(2) | |
Inc.), business consulting (former Managing Partner of the Americas Supply Chain Practice for the $17 billion Accenture Ltd., formerly Andersen Consulting), technology (former President and Chief Operating Officer of Aspect Development Inc.) and private equity companies (Co-Founder and former Managing Director of Symphony Technology Group, a private equity firm that provides investment capital and strategic direction to software and services companies), and his experience in the thoroughbred horse racing industry qualify Mr. Evans to serve as a Director of the Company. Mr. Evans currently holds the following leadership positions with other entities: President, Tenlane Farm, LLC (a thoroughbred breeding and racing operation); Director, ATC Technology Corp. (Compensation Committee) and IronPlanet. | ||
G. Watts Humphrey, Jr. 65 Director since 1995 |
Mr. Humphrey is the President, GWH Holdings, Inc. (private investment company); Chief Executive Officer, IPEG (international plastics machinery equipment company) and Centria (manufacturer and erector of metal building systems); and Owner, Shawnee Farm (thoroughbred breeding and racing operation). Among other exceptional personal and professional attributes, Mr. Humphrey has extensive experience in overseeing a diverse group of companies as well as in significant leadership roles throughout the thoroughbred horseracing industry that qualify Mr. Humphrey to serve as a member of the Board of Directors. Mr. Humphrey currently holds the following leadership positions with other entities: Member of The Jockey Club; Vice-Chairman, Blood-Horse Publications; Director, Keeneland Association; Director, Shakertown at Pleasant Hill, Kentucky, Inc.; Director, Smithfield Trust Company; Director, Wausau Paper; Member of the Board of Trustees, Centre College. |
(1) | There has been no change in principal occupation or employment during the past five years, except with respect to Mr. Evans (as described under Executive Officers of the Company) and except that Mr. Coleman retired as the Senior Advisor to Major League Baseball effective December 31, 2005. |
(2) | Directorships at any time within the last 5 years in companies with a class of securities registered pursuant to Section 12 of the Securities Exchange Act of 1934, as amended (the Exchange Act), subject to the requirements of Section 15(d) of the Exchange Act or companies registered under the Investment Company Act of 1940 and, in the case of certain directors, other directorships or positions considered significant by them. |
Name, Age and Positions with Company |
Principal Occupation(1) and Certain Directorships(2) | |
Class IIITerms Expiring in 2011 | ||
Robert L. Fealy 58 Director since 2000 |
Mr. Fealy serves as the President and Chief Operating Officer of The Duchossois Group, Inc. (a private holding company with diversified business interests comprised of companies valued in excess of $2 billion dollars with leading brands in the residential security, lighting and convenience products markets and the commercial control, automation and digital media markets). While Mr. Fealy was originally nominated to serve as a Director of the Company pursuant to the stockholders agreement between the Company and Duchossois Industries, Inc (as described above), the Company has been and will continue to be well served by Mr. Fealys experience as a certified public accountant and senior executive with oversight of a diverse group of companies that have over 6,000 employees worldwide with operations located in over 30 countries as well as proven capabilities in strategic |
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Name, Age and Positions with Company |
Principal Occupation(1) and Certain Directorships(2) | |
business planning in a variety of industries. Mr. Fealy currently holds the following leadership positions with other entities: Director, The Duchossois Group, Inc.; Director, The Chamberlain Group, Inc. (access control devices); Chairman and Director, AMX LLC; Chairman and Director, Milestone AV Technologies LLC (audio-visual mounting equipment and display solutions); Managing Director, Duchossois Technology Partners, LLC (venture capital); Director and Chairman of the Audit Committee, Pella Corporation, Founding Board Member, Illinois Venture Capital Association, Treasurer, Illinois Venture Capital Association Political Action Committee; Director, Radeum, Inc.; Chairman and Director, Brivo Systems, Inc.; Chairman, Illinois Innovation Accelerator Fund which, in conjunction with the Chicagoland Entrepreneurial Center, provides funding to start-up companies in Illinois and surrounding regions; Trustee, University of Cincinnati Foundation; Member, University of Cincinnati Business Advisory Council. | ||
Daniel P. Harrington 54 Director since 1998 |
Mr. Harrington serves as the President and Chief Executive Officer of HTV Industries, Inc. (private holding company with diversified business interests that include biotechnology, telecommunications, manufacturing and banking). Among other exceptional personal and professional attributes, Mr. Harrington has extensive financial, accounting and chief executive experience within a variety of industries as well as experience in leadership roles within the horseracing industry that qualifies Mr. Harrington as a member of the Board of Directors. In addition, Mr. Harrington qualifies as an Audit Committee Financial Expert, which makes him well suited for his current role as the Chairman of the Companys Audit Committee. Mr. Harrington also serves in the following leadership positions of other entities: Director, Biopure Corporation (Audit Committee); Director, Portec Rail Products, Inc. (Audit and Compensation Committees); Director, First State Financial Corporation (Audit Committee); Director, First Guaranty Bank; Trustee, The Veale Foundation. | |
Carl F. Pollard 71 Director since 1985; Chairman since 2001 |
Mr. Pollard has been the Owner of Hermitage Farm since 1995 (Thoroughbred breeding) and currently holds the following leadership positions with other entities: Member of the Jockey Club; Director, DNP Select Income Fund, Inc. (Audit Committee Chairman); Director, Duff & Phelps Utility and Corporate Bond Trust (Audit Committee Chairman), Director, DTF Tax-Free Income Inc. (Audit Committee Chairman). Among other exceptional personal and professional attributes, Mr. Pollard has extensive experience as a former senior executive who was instrumental in the development of Humana Inc. into its current status as a worldwide leader in the healthcare industry, as a Director of multiple publicly traded investment companies and in the Companys core business of thoroughbred horseracing that qualify Mr. Pollard as a member of the Companys Board of Directors. Combining such experience with his 25 years of service on the Board of Directors of the Company, Mr. Pollard has the first hand experience and knowledge necessary to serve as the Chairman of the Companys Board of Directors. Mr. Pollard was also a Director of LifeCare Holdings, Inc. from October 2006 to August 2007. | |
Darrell R. Wells 67 Director since 1985 |
Mr. Wells serves as the General Partner or Managing Member of the following investment companies: Security Management Company (investments), Security Equity Partners II, Security Trend Partners (hedge fund), Summit 1 & 2 Partnerships, Oak Capital, LLC, Nautical Properties, LLC, and Exbury Partners. Mr. Wells also serves as the Chairman, Commonwealth Bancshares, Inc., Chairman, Citizens Financial Corporation, Director, Commonwealth Bank & Trust Company; Chairman, Chief Executive Officer and President, SMC Capital, Inc.; President & Director, SMC |
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Name, Age and Positions with Company |
Principal Occupation(1) and Certain Directorships(2) | |
Advisors, Inc.; Chairman and Chief Executive Officer, Citizens Security Life Insurance Company, Citizens Insurance Company and United Liberty Life Insurance Company; Vice President and Director, Magnolia Bancshares, Inc.; President, Wells Foundation (charitable foundation); Director, First Security Bank, American Printing House; Advisor, Louisville Youth Training Center; Advisor; Heuser Clinic. Among other exceptional personal and professional attributes, Mr. Wells has extensive financial knowledge and experience as the Chief Executive of multiple companies in the banking, insurance and investment industries that qualify him as a member of the Companys Board of Directors. |
(1) | Except as otherwise indicated, there has been no change in principal occupation or employment during the past five years. |
(2) | Directorships at any time within the last 5 years in companies with a class of securities registered pursuant to Section 12 of the Exchange Act, subject to the requirements of Section 15(d) of the Exchange Act or companies registered under the Investment Company Act of 1940 and, in the case of certain directors, other directorships or positions considered significant by them. |
Emeritus Directors
Emeritus Directors are available for counsel, but do not attend meetings of the Board of Directors and do not vote on matters presented to the Board. The Companys Amended and Restated Bylaws provide that a person shall not be qualified for election as a Director due to age pursuant to any mandatory retirement age requirement adopted by the Company. The Companys Corporate Governance Guidelines provide that the Board will establish and maintain a policy with regard to a mandatory retirement age for non-employee directors. The current policy provides that a person is not qualified to serve as a director unless he or she is less than seventy (70) years of age on the date of election. However, the Board believes that it is important to monitor overall Board performance and suitability and, upon the recommendation of the Nominating and Governance Committee, the Board may waive the effective date of mandatory retirement. Each director shall become a Director Emeritus upon the expiration of his or her current term following the date on which he or she is no longer qualified for election due to age, provided the effective date of such mandatory retirement has not been waived. The Emeriti Directors are Charles W. Bidwill, Jr., Catesby W. Clay, Frank B. Hower, Jr., Stanley F. Hugenberg, Jr. and Thomas H. Meeker. Upon the expiration of his current term as a director of the Company, J. David Grissom shall become a Director Emeritus. Mr. Grissom, age 71, has served on the Board of Directors of the Company since 1979. Mr. Grissom currently serves in the following leadership positions for other entities: Chairman, Mayfair Capital, Inc. (private investment firm); Chairman, The Glenview Trust Company (trust and investment management services); Director, Yum! Brands, Inc. (Audit Committee Chairman). Among other attributes, as the former Chief Executive Officer and Chairman of the Board of Citizens Fidelity Corporation and Citizens Fidelity Bank & Trust Company, former senior executive of Humana Inc. and a current or former director of leading companies in the media, entertainment (Regal Cinemas), healthcare (Columbia/HCA Healthcare Corporation) and energy industries (Louisville Gas and Electric Company and Transco Energy), Mr. Grissom has served the Company well and will continue to do so in his capacity as a Director Emeritus with his financial expertise and his experience as a leader of successful companies in a wide variety of industries.
Director Compensation for Fiscal Year Ended December 31, 2009
During 2009, directors received an annual retainer fee of $25,000; directors who served as committee chairmen received an additional $3,000 for a total annual retainer fee of $28,000; and the Chairman of the Board received an additional $20,000 for a total annual retainer fee of $45,000. Directors were paid $1,000 for each meeting of the Board of Directors and each committee meeting they attended, either in person or by
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teleconference, and for each special ad hoc meeting in which they participated. Directors who did not reside in Louisville may request reimbursement for their travel expenses. Only non-employee directors receive this compensation.
In 2009, we provided the following annual compensation to directors who are not employees:
Name |
Fees earned or paid in cash ($) | Total ($) | |||
Carl F. Pollard |
57,000 | 57,000 | |||
Leonard S. Coleman, Jr. |
42,000 | 42,000 | |||
Craig J. Duchossois |
36,750 | (1) | 36,750 | ||
Richard L. Duchossois |
33,000 | (2) | 33,000 | ||
Robert L. Fealy |
35,000 | (2) | 35,000 | ||
J. David Grissom |
39,000 | 39,000 | |||
Daniel P. Harrington |
37,500 | (2) | 37,500 | ||
G. Watts Humphrey, Jr. |
42,000 | 42,000 | |||
James F. McDonald |
35,000 | (2) | 35,000 | ||
Susan E. Packard |
34,000 | 34,000 | |||
R. Alex Rankin |
36,000 | 36,000 | |||
Darrell R. Wells |
40,500 | 40,500 |
(1) | The Churchill Downs Incorporated 2005 Deferred Compensation Plan allows directors to defer receipt of all or part of their retainer and meeting fees in a direct account that gives several investment options. Mr. Craig Duchossois elected to have all of his director fees for 2009 deposited into an investment account under the Churchill Downs Incorporated 2005 Deferred Compensation Plan. |
(2) | The Churchill Downs Incorporated 2005 Deferred Compensation Plan also allows directors to defer receipt of all or part of their retainer and meeting fees in a deferred share account until after their service on the Board has ended. This account allows the director, in effect, to invest his or her deferred cash compensation in Company Common Stock. Funds in this account are credited as hypothetical shares of Common Stock based on the market price of the stock at the time the compensation would otherwise have been earned. Hypothetical dividends are reinvested in additional shares based on the market price of the stock on the date dividends are paid. All shares in the deferred share accounts are hypothetical and are not issued or transferred until the director ends his or her service on the Board. Upon the end of service, the shares are issued or transferred to the director. In 2009, Mr. Fealy, Mr. Harrington, Mr. Richard Duchossois and Mr. McDonald deferred all of their 2009 directors fees into a deferred share account under the Churchill Downs Incorporated 2005 Deferred Compensation Plan. The grant dates for the deferred shares was the first business day of the first month after the quarter end. As of December 31, 2009, Mr. Fealy had 4,405.71 deferred shares, Mr. Richard Duchossois had 2,385.04 deferred shares, Mr. Harrington had 1,957.50 deferred shares and Mr. McDonald had 1,023.07 deferred shares under the Plan. |
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Corporate Governance
The Board of Directors is responsible for providing effective governance over the Companys affairs. The Companys corporate governance practices are designed to align the interests of the Board and management with those of our shareholders and to promote honesty and integrity throughout the Company.
During the past year, we continued to review our corporate governance policies and practices and compare them to those suggested by various authorities in corporate governance and the practices of other public companies. We have also reviewed guidance and interpretations provided by the Securities and Exchange Commission and NASDAQ.
Copies of the current charter, as approved by our Board, for each of our Audit, Compensation and Nominating and Governance Committees and a copy of our Corporate Governance Guidelines, Code of Conduct for Employees and Code of Ethics for Principal Financial Officers are available on our corporate website, http://www.churchilldownsincorporated.com under the Investors heading.
Shareholders may send communications to the Companys Board of Directors addressed to the Board of Directors c/o Churchill Downs Incorporated, 700 Central Avenue, Louisville, Kentucky 40208. Any correspondence addressed to the Board of Directors in care of the Company is forwarded to the Board of Directors without review by management.
Board Leadership Structure
The positions of Chairman of the Board of Directors and Chief Executive Officer are currently held by different individuals. While the Board of Directors believes that this is an appropriate structure for the leadership of the Company at this time because it is naturally conducive to the Board of Directors role as the ultimate decision making body of the Company (except with regard to matters reserved for the shareholders) and its responsibility to oversee managements performance, the Board believes that many factors influence the decision of whether the Chairman of the Board of Directors and Chief Executive Officer positions should be separate or combined and these factors must be re-evaluated as the needs of the Company evolve.
Oversight of Company Risk
As part of its responsibility to oversee the management, business and strategy of the Company, the Board of Directors has overall responsibility for risk oversight. While the Board of Directors as a whole performs certain risk oversight functions directly, such as its ongoing review, approval and monitoring of the Companys fundamental business and financial strategies and major corporate actions, the majority of the Board of Directors risk oversight functions are carried out through the operation of its committees. Each committee oversees risk management within its assigned areas of responsibility, as described below in the discussion of committee responsibilities. The Audit Committee is primarily responsible for overseeing the Companys risk assessment and risk management practices, as well as its compliance programs. The Compensation Committees responsibilities include oversight of the risks associated with the Companys compensation policies and practices, as well as its managerial development and succession plans. The Nominating and Governance Committee oversees the risks related to the Companys corporate governance structure and processes.
Share Ownership Guidelines
The Board expects all directors to display confidence in the Company by ownership of a meaningful amount of the Companys stock. As a result, each director is expected to own shares of the Companys stock with a fair market value equal to five (5) times the directors annual retainer. Each director who was serving as such on the date of adoption of the ownership guidelines (March 15, 2007) will have five (5) years from such date to meet this requirement and each director appointed or elected since such date will have five (5) years from the date of
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appointment or election to the Board to meet this requirement. Initial compliance will be measured in March 2012, the five (5) year anniversary date of the adoption of the ownership guidelines (for directors in office on March 15, 2007) or at the five (5) year anniversary date of the directors appointment or election (for new directors). Each directors continuing compliance with the ownership guidelines will be measured in the year he or she stands for re-election and will be considered as one of the criteria for nomination by the Nominating and Governance Committee. Deferred shares acquired by directors under the Churchill Downs Incorporated 2005 Deferred Compensation Plan may be included for purposes of measuring compliance with the Companys share ownership guidelines.
Board Meetings and Committees
Seven (7) meetings of the Board of Directors were held during the last fiscal year. All directors attended at least seventy-five percent (75%) of the meetings of the Board of Directors and the meetings of the committee(s) on which they served in 2009. The Company encourages its directors to attend the Annual Meeting each year. All directors attended the Companys Annual Meeting held on June 18, 2009.
The Board has determined that all of the directors of the Company are independent directors, as defined under NASDAQ Rule 5605(a)(2), except Robert L. Evans.
As required by the Companys Corporate Governance Guidelines, the Board of Directors currently has four (4) standing committees: the Executive, Audit, Compensation and the Nominating and Governance Committees. No Director Emeritus serves on any Board committee.
Executive Committee
The Executive Committee is authorized, subject to certain limitations set forth in the Companys Amended and Restated Bylaws, to exercise the authority of the Board of Directors between Board meetings. The members of the Executive Committee are J. David Grissom, who serves as Chairman, Robert L. Fealy, G. Watts Humphrey, Jr. and Carl F. Pollard. In 2009, the Board of Directors decided that the Executive Committee will no longer meet on a regular monthly basis, but will instead meet as and when needed.
Three (3) meetings of the Executive Committee were held during the last fiscal year.
Audit Committee
The primary purposes of the Audit Committee are to assist the Board of Directors in fulfilling its responsibility in monitoring managements conduct of the Companys financial reporting process and overseeing the Companys risk assessment and risk management practices. Under its charter, the Audit Committee is generally responsible for monitoring the integrity of the financial reporting process, systems of internal controls and financial statements and other financial reports provided by the Company to any governmental or regulatory body, the public or other users thereof, as well as overseeing the processes by which management assesses the Companys exposure to risk and evaluating the guidelines and policies governing the Companys monitoring, control and minimization of such exposures. The Audit Committees responsibilities are as follows:
| To monitor the performance of the Companys internal audit function; |
| To appoint, compensate, retain and oversee the Companys independent registered public accounting firm employed by the Company for the purpose of preparing or issuing audit opinions on the Companys financial statements and its internal control over financial reporting; |
| To monitor the Companys compliance with legal and regulatory requirements as well as the Companys Code of Conduct and Compliance Policies; and |
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| To inquire of management, including its internal auditor, and the Companys independent auditors regarding significant risks or exposures, including those related to fraudulent activities, facing the Company; to assess the steps management has taken or proposes to take to minimize such risks to the Company; and to periodically review compliance with such steps. |
| In discharging its oversight role, to investigate any matter brought to its attention with full access to all books, records, facilities and personnel of the Company and to retain outside counsel, auditors or other experts for this purpose. |
The officers of the Company responsible for risk assessment and risk management functions report directly to the Audit Committee on a periodic basis, such as the internal auditor presenting its audit plan on an annual basis, and on a case by case basis as necessary.
The members of the Audit Committee are Daniel P. Harrington, who serves as Chairman, Susan E. Packard, R. Alex Rankin, and Darrell R. Wells. The Companys Board of Directors has determined that all members of the Companys Audit Committee are independent as defined under NASDAQ Rule 5605(a)(2) and Rule 10A-3(b)(1) of the Securities and Exchange Commission.
Four (4) meetings of the Audit Committee were held during the last fiscal year. The Audit Committee reviews the adequacy of its charter on an annual basis.
The Board of Directors has determined that Daniel P. Harrington, who is independent as defined under NASDAQ Rule 5605(a)(2) and rules promulgated by the Securities and Exchange Commission, is an audit committee financial expert as defined by regulations promulgated by the Securities and Exchange Commission.
Compensation Committee
Responsibilities of the Compensation Committee
The Compensation Committee of the Board of Directors operates under a written charter and is comprised entirely of directors meeting the independence requirements of NASDAQ. The Board established the Compensation Committee to discharge the Boards responsibilities relating to compensation of the Companys chief executive officer and each of the Companys other executive officers. The Compensation Committee has overall responsibility for decisions relating to all compensation plans, policies and perquisites as they affect the chief executive officer (CEO) and other executive officers.
During 2009, the Compensation Committee was initially composed of five (5) independent directors, as defined by the NASDAQ listing standards, including three (3) Non-Employee Directors as defined in Rule 16b-3 of the rules promulgated under the Securities Exchange Act of 1934. G. Watts Humphrey, Jr. ceased being a member of the Compensation Committee as of June 17, 2009. Currently the members of the Compensation Committee are Leonard S. Coleman, Jr., who serves as Chairman; Craig J. Duchossois; James F. McDonald; and Darrell R. Wells. The Committee has created a special Subcommittee comprised of three Non-Employee Directors for the purposes of approving any stock grants or other stock related transactions to officers or directors of the Company, as required under Rule 16b-3. In addition, this Subcommittee is comprised only of outside directors as defined by Section 162(m) of the Internal Revenue Code of 1986, as amended (the Code) and is responsible for approving all performance standards for officers for any pay program intended to qualify as performance based compensation under this section of the Code. The members of this special Subcommittee are Mr. Coleman, Mr. McDonald and Mr. Wells.
Four (4) meetings of the Compensation Committee were held during the last fiscal year. Members of management attended each meeting. The agenda for each meeting was determined by the Chairman of the Compensation Committee with managements input prior to each meeting.
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The Compensation Committees responsibilities are as follows:
| To oversee the development and implementation of the Companys compensation policies and programs for executive officers. |
| To establish the annual goals and objectives relevant to compensation of the CEO and other executive officers, including the balance of the components of total compensation and to present such goals and objectives to the Board of Directors. |
| To evaluate the performance of the CEO and the other executive officers in light of the agreed-upon goals and objectives and set the compensation level of the CEO based on such evaluation and present its report to the Board of Directors annually. |
| To develop guidelines for the compensation and performance of the Companys executive officers and to approve the compensation of the Companys executive officers, including the balance of the components of total compensation. |
| To establish appropriate performance targets, participation and levels of awards with respect to the Companys incentive compensation plans. |
| To administer the Companys equity-based compensation plans, including the establishment of criteria for the granting of stock-based awards and the review and approval of such grants in accordance with the criteria. |
| To establish and periodically review company policies relating to senior management perquisites and other non-cash benefits. |
| To review periodically the operation of the Companys overall compensation program for key employees and evaluate its effectiveness in promoting shareholder value and company objectives. |
| To oversee regulatory compliance with respect to compensatory matters. |
| To approve plans for managerial development and succession within the Company and to present such plans to the Board of Directors annually. |
| To consider, on at least an annual basis, whether risks arising from the Companys compensation policies and practices for all employees, including non-executive officers, are reasonably likely to have a material adverse effect on the Company. |
| To review, assess and recommend to the Board appropriate compensation for outside directors. |
| To ensure the adequacy of and update, if necessary, the Compensation Committees charter annually. |
| To conduct an annual performance evaluation of the Compensation Committee. |
| To review the Compensation Discussion and Analysis and the supporting compensation disclosure materials and recommend to the Board its inclusion in the Companys proxy statement. |
The Compensation Committees charter reflects these responsibilities, and the Compensation Committee and the Board periodically review and revise the charter.
Compensation Committee Interlocks and Insider Participation
None of the directors who served on the Compensation Committee at any time during the last fiscal year were officers of Company or were former officers of the Company. None of the members who served on the Committee at any time during fiscal 2009 had any relationship with the Company requiring disclosure under Item 404 of Regulation S-K, except for Mr. Craig J. Duchossois, who was not a member of the special Subcommittee of the Compensation Committee (see Related-Party Transactions). Finally, no executive officer of the Company serves, or in the past fiscal year has served, as a member of the compensation committee (or other board committee performing equivalent functions) of any entity that has one or more of its executive officers serving on the Committee.
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Nominating and Governance Committee
The Companys Nominating and Governance Committee operates under a written charter and is responsible for establishing the criteria for and reviewing the effectiveness of the Companys Board of Directors. In addition, the Nominating and Governance Committee provides oversight with regard to the Companys programs for dealing with business ethics and other governance issues.
Pursuant to the Companys Corporate Governance Guidelines and its Policy on Board Composition, the Nominating and Governance Committee determines criteria regarding personal qualifications needed for Board membership and the Committee considers, reviews qualifications and recommends qualified candidates for Board membership. In doing so, the Nominating and Governance Committee reviews the composition of the Board to identify skill sets and qualifications which are represented in order to determine which ones are needed. In addition, the Nominating and Governance Committee reviews the Companys Strategic Plan to determine its needs with regard to Board composition. While the Company does not have a formal policy on diversity for members of the Board of Directors, the Companys Corporate Governance Guidelines and its Policy on Board Composition specifically provide that diversity of race and gender, as well as general diversity of backgrounds and experience represented on the Board of Directors are factors to consider in evaluating potential directors. The Nominating and Governance Committee sometimes employs an outside consultant to identify nominees with the skill sets, experience and backgrounds that suit the Companys needs.
A candidate for the Companys Board of Directors should possess the highest personal and professional ethics, integrity and values and be committed to representing the long-term interests of the Companys various constituencies. In considering a candidate for nomination as a member of the Board, the Nominating and Governance Committee will consider criteria such as independence; occupational background, including principal occupation (i.e., chief executive officer, attorney, accountant, investment banker, or other pertinent occupation); level and type of business experience (i.e., financial, lending, investment, media, racing industry, technology, etc.); diversity in race and gender; number of boards on which the individual serves; and the general diversity of backgrounds and experience represented on the Board. The Nominating and Governance Committee periodically reviews the Companys Corporate Governance Guidelines and its Policy on Board Composition and recommends changes to the Board. It also evaluates the performance of the Board as a whole and provides feedback to the Board on how the directors, the committees and the Board are functioning. Finally it evaluates Board of Director practices at the Company and other well-managed companies on an annual basis and recommends appropriate changes to the Board and/or its practices.
The Nominating and Governance Committee receives and considers issues raised by shareholders or other stakeholders in the Company and recommends appropriate responses to the Board. The Nominating and Governance Committee will consider recommendations for director candidates submitted by shareholders. Such questions, comments or recommendations should be submitted in writing to the Nominating and Governance Committee in care of the Office of the Secretary at 700 Central Avenue, Louisville, Kentucky 40208. The Nominating and Governance Committee, in having adopted criteria to be considered for membership on its Board, considers such candidates applying such criteria and follows the recommendation process noted above. Recommendations by shareholders that are made in accordance with these procedures will receive the same consideration as recommendations from other sources.
The members of the Nominating and Governance Committee, each of whom is independent as defined by the NASDAQ listing standards, are J. David Grissom, who serves as Chairman, Richard L. Duchossois, G. Watts Humphrey, Jr. and Carl F. Pollard.
Two (2) meetings of the Nominating and Governance Committee were held during the last fiscal year.
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Proposal to Ratify the Appointment of PricewaterhouseCoopers LLP as the
Companys Independent Registered Public Accounting Firm for 2010
(Proposal No. 2)
On February 23, 2010, the Companys Audit Committee selected PricewaterhouseCoopers LLP (PwC) to serve as the Companys independent registered public accounting firm for the year ending December 31, 2010. PwC has served as the Companys independent registered public accounting firm since the Companys 1990 fiscal year.
Although the Companys Amended and Restated Bylaws do not require that the Companys shareholders ratify the appointment of PwC as the Companys independent registered public accounting firm, the Board of Directors is submitting the appointment of PwC to the Companys shareholders for ratification as a matter of good corporate governance. Approval of this proposal requires the affirmative vote of a majority of the shares present in person or represented by proxy and entitled to vote at the annual meeting. If the appointment is not ratified, the Companys Audit Committee will consider whether it is appropriate to select another independent registered public accounting firm. Even if the appointment is ratified, the Companys Audit Committee, in its sole discretion, may select a different independent registered public accounting firm at any time during the year if it determines that such a change would be in the best interests of the Company and its shareholders.
Representatives of PwC are expected to be present at the Annual Meeting and will be available to respond to appropriate questions and will have the opportunity to make a statement if they desire to do so.
THE BOARD OF DIRECTORS AND THE AUDIT COMMITTEE RECOMMEND THAT THE SHAREHOLDERS VOTE FOR THE RATIFICATION OF THE APPOINTMENT OF PRICEWATERHOUSECOOPERS LLP AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL YEAR 2010.
UNLESS OTHERWISE INSTRUCTED, IT IS THE INTENTION OF THE PERSONS NAMED IN THE PROXY TO VOTE THE SHARES REPRESENTED THEREBY IN FAVOR OF THE PROPOSAL TO RATIFY THE APPOINTMENT OF PRICEWATERHOUSECOOPERS LLP AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL YEAR 2010.
Audit Fees
The audit fees incurred by the Company for services provided by PwC (i) for the year ended December 31, 2008, were $947,031, and (ii) for the year ended December 31, 2009, were $905,513. Audit fees include services related to the audit of the Companys consolidated financial statements, the audit of the effectiveness of internal control over financial reporting, involvement with registration statement filings, statutory audits and consultations related to miscellaneous Securities and Exchange Commission and financial reporting matters.
Audit-Related Fees
During 2008 and 2009, the Company did not incur any fees for assurance and related services performed by PwC that were reasonably related to the performance of the audit or review of the Companys financial statements that are not reported in the preceding section.
Tax Fees
Tax fees incurred by the Company for services provided by PwC (i) in 2008, were $53,741, and (ii) in 2009, were $28,579. Tax fees include services related to tax return preparation for a related entity, tax consultation and tax advice.
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All Other Fees
All other fees incurred by the Company for services provided by PwC relate to (i) the use of Comperio, PwCs accounting research software, which amounted to $1,500 in each of 2008 and 2009; and (ii) analysis of the Companys event hospitality process, which amounted to $23,493 in 2008 and $11,507 in 2009. The Audit Committee has considered whether the provision of non-audit services to the Company is compatible with maintaining PwCs independence.
The Audit Committee has adopted a policy of evaluating pre-approval of services provided by the independent auditors on a case-by-case basis. The Audit Committee pre-approved all audit and permissible non-audit services provided by the independent auditors in 2009.
Proposal to Approve the Performance Goals and Maximum Awards Payable
Under the Incentive Compensation Plan
(Proposal No. 3)
The Companys President and Chief Executive Officer, its Executive Vice Presidents, and certain other key employees designated by the Compensation Committee, are eligible to receive an annual cash incentive bonus under the Churchill Downs Incorporated Amended and Restated Incentive Compensation Plan (1997) (the ICP or Incentive Compensation Plan). The Compensation Committee establishes various performance goals, the attainment of which entitles the participating employee to receive an annual bonus award. The amount of the award is a function of the participants base salary.
At its meeting in March 2010, the special Subcommittee of the Compensation Committee, which Subcommittee is comprised of members who are both non-employee directors for the purposes of Rule 16b-3 under the Exchange Act and outside directors as defined by § 162(m) of the Code, established certain objective performance goals pursuant to which the Companys President and Chief Executive Officer, Robert L. Evans; the Companys Chief Operating Officer, William C. Carstanjen; the Companys Executive Vice President and Chief Financial Officer, William E. Mudd; the Companys Executive Vice President, Technology Initiatives, Rohit Thukral; and the Companys Executive Vice President and President of Churchill Downs Entertainment Group, Steven P. Sexton, may receive a bonus award for fiscal year 2010 under the Incentive Compensation Plan if the performance goals applicable to each such executive officer are achieved. The performance goals set by the special Subcommittee of the Compensation Committee include the attainment of a pre-tax income target for the Company.
The special Subcommittee of the Compensation Committee has established certain additional objective performance goals related to individual performance for Mr. Evans and Mr. Mudd and has established certain additional objective performance goals related to both operating unit and individual performance for Mr. Carstanjen, Mr. Thukral and Mr. Sexton, in all cases related to the achievement of strategic initiatives and the improvement of core functional capabilities and business operations the specific details of which the special Subcommittee of the Compensation Committee has determined to be confidential business information, the disclosure of which would adversely affect the Company and its business. At the conclusion of the year, the special Subcommittee will make a determination whether the performance goals have been attained. The ultimate bonus award to be paid under the Incentive Compensation Plan will be determined by the extent to which each participating executive achieves each of the applicable performance goals established by the special Subcommittee of the Compensation Committee. The special Subcommittee of the Compensation Committee retains the discretion to reduce any award, notwithstanding the attainment of the applicable performance goals, based upon its determination of Mr. Evans, Mr. Carstanjens, Mr. Mudds, Mr. Thukrals and Mr. Sextons performance in meeting the applicable performance goals.
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The maximum dollar amount of bonus that may be awarded for each of Mr. Evans, Mr. Carstanjen, Mr. Mudd, Mr. Thukral and Mr. Sexton under the performance goals established by the special Subcommittee of the Compensation Committee are as follows:
Mr. Evans |
$ | 750,000 | |
Mr. Carstanjen |
$ | 520,000 | |
Mr. Mudd |
$ | 402,000 | |
Mr. Thukral |
$ | 360,000 | |
Mr. Sexton |
$ | 402,000 |
Any bonus earned for 2010 performance under the Incentive Compensation Plan will be payable on or prior to March 15, 2011. Under current U.S. tax law, the Company may deduct the amount of the bonus award paid to Mr. Evans, Mr. Carstanjen, Mr. Mudd, Mr. Thukral and Mr. Sexton to the extent that the deduction is not otherwise limited under Code §162(m). Under Code §162(m), compensation paid to any covered employee in excess of $1,000,000 in any taxable year is not deductible by the Company except to the extent such amount constitutes qualified performance-based compensation. Qualified performance-based compensation is compensation paid solely on account of the attainment of one or more performance goals if:
| the performance goals are objective, pre-established and determined by a compensation committee comprised solely of two or more outside directors, |
| the material terms of the performance goals have been approved by the corporations shareholders prior to the payment of the compensation, and |
| the compensation committee certifies that the performance goals and other material terms were in fact satisfied before the compensation is paid. |
At the Annual Meeting, shareholders will be asked to approve the material terms of the performance goals and the maximum awards established by the special Subcommittee of the Compensation Committee for fiscal year 2010 for the payment of incentive compensation to Mr. Evans, Mr. Carstanjen, Mr. Mudd, Mr. Thukral and Mr. Sexton under the Incentive Compensation Plan. A vote in favor of this proposal will result in, subject to the satisfaction of Code §162(m), (i) the compensation payable to Mr. Evans, Mr. Carstanjen, Mr. Mudd, Mr. Thukral and Mr. Sexton under the Incentive Compensation Plan qualifying as performance-based compensation under Code §162(m), and (ii) the availability to the Company of a tax deduction in the amount of the compensation received by Mr. Evans, Mr. Carstanjen, Mr. Mudd, Mr. Thukral and Mr. Sexton pursuant to this annual incentive bonus. No bonus awards will be paid under the Incentive Compensation Plan if the Companys shareholders do not vote in favor of this proposal.
Approval of the proposal requires the affirmative vote of a majority of the shares casting votes in favor of or opposed to the proposal.
THE BOARD OF DIRECTORS RECOMMENDS THAT THE SHAREHOLDERS VOTE TO APPROVE THE PERFORMANCE GOALS AND THE MAXIMUM AWARDS PAYABLE AS ESTABLISHED BY THE SPECIAL SUBCOMMITTEE OF THE COMPENSATION COMMITTEE OF THE BOARD OF DIRECTORS FOR THE PAYMENT OF COMPENSATION TO MR. EVANS, MR. CARSTANJEN, MR. MUDD, MR. THUKRAL AND MR. SEXTON UNDER THE CHURCHILL DOWNS INCORPORATED AMENDED AND RESTATED INCENTIVE COMPENSATION PLAN (1997).
UNLESS OTHERWISE INSTRUCTED, IT IS THE INTENTION OF THE PERSONS NAMED IN THE PROXY TO VOTE THE SHARES REPRESENTED THEREBY IN FAVOR OF THE PROPOSAL TO APPROVE THE PERFORMANCE GOALS AND THE MAXIMUM AWARDS FOR THE PAYMENT OF COMPENSATION TO MR. EVANS, MR. CARSTANJEN, MR. MUDD, MR. THUKRAL AND MR. SEXTON UNDER THE INCENTIVE COMPENSATION PLAN.
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Compensation Discussion and Analysis
Introduction
This Compensation Discussion and Analysis describes the Companys executive compensation policies and programs and how they apply to our named executive officers (the senior executives included in the Summary Compensation Table on page 35 below). This section also describes the actions and decisions of the Compensation Committee of the Board of Directors (the Committee) and the Committees special Subcommittee (the Subcommittee), which oversee the executive compensation program and determine the compensation of the named executive officers. A detailed discussion of the Committees structure (including the Subcommittee), roles and responsibilities, and related matters can be found under Compensation Committee on page 17.
Executive Compensation Philosophy and Core Principles
The fundamental philosophy of the Compensation Committee is to ensure that the Companys compensation program for executive officers links pay to business strategy and performance in a manner that is effective in attracting, motivating and retaining key executives while also aligning the interests of the executives with the interests of shareholders over the long-term. In order to continue to support the Companys high-performance culture, the Companys key principles underlying the executive compensation program are to:
| Attract and retain executives with the skills and experience needed to successfully grow the Company and create value for shareholders; |
| Create an entrepreneurial culture and mindset by de-emphasizing fixed pay (primarily salary) and focusing a significant percentage of compensation on at-risk pay elements (annual and long-term incentives); and |
| Motivate and reward executives for achieving exceptional performance which will create value for shareholders over the long-term. |
The Company will continue to adjust its pay practices to support these principles over time.
Factors Used to Evaluate Pay Decisions
The Company does not currently manage compensation for individual executives to a specific total compensation value or based on a strategy of positioning pay to a specific percentile of market practices. Rather, the Company seeks to retain the services of executives who bring the skills, experience, and motivation needed to significantly expand the scope and scale of the Companys operations. Therefore, compensation decisions for individual executives are made based on a balance of many subjective factors as evaluated by the CEO in the case of his direct reports (with Committee review) and the Committee in the case of the CEO. These factors include, in order of importance for each element of pay:
| Base salaries tied to market pay practices for executives with similar levels of responsibility, internal equity comparisons among the executives peers at the Company, and salary at a previous employer at the time of hire; |
| Target annual incentive opportunities based on internal equity considerations and the perceived level of contribution expected of the executive; |
| Long-term incentive opportunities driven by the level of contribution expected and comparisons among other Company executives who participate in the same programs; and |
| Severance and change in control benefits as negotiated on an individual basis by each executive and as deemed necessary to attract their services. |
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Effective as of January 1, 2009, in an effort to create uniformity in the perquisites offered to senior management, the Company implemented a new policy for executive perquisites. This new policy is discussed in further detail below, under the section heading Perquisites and Other Benefits.
Each element of compensation is evaluated independently based on the role of that component in achieving the Companys overall compensation objectives, with an emphasis on long-term incentives.
In making executive pay decisions, the Committee relies substantially on the advice and experience of its independent advisor and management to ensure the reasonableness of executive pay. As there are few direct peers to the Company, the Committee does not benchmark or rely directly on peer practices to establish pay levels or programs for its executives. Rather, the Committee determines pay levels and practices based on the talent needs of the organization as defined by our strategy of growing and diversifying revenues and with the guidance of the Committees independent advisor.
While the Committee conducts reviews of pay relative to broad market practices to set context for the Companys programs from time to time, with the last such review of market practices occurring in 2008, the Committee does not use market compensation practices to drive decision making. Rather, the Committee evaluates market data to see how and why the Companys compensation practices differ from market practices and to gauge where Company compensation falls relative to the market as a secondary test of reasonableness. It is the opinion of the Committee that the pay decisions made by the Company and the Committee are reasonable relative to pay provided to executives at other public companies, based on the Committees experience, the performance expectations established for each element of pay, and consultation with the Committees advisor.
Role of Management and Independent Advisors
Committee meetings are regularly attended by the Chief Executive Officer, the Senior Vice President of Human Resources, who is responsible for leading some of the discussions regarding the Companys compensation programs, and in-house corporate counsel, who is responsible for recording the minutes of the meetings. The Committee may request the participation of management or outside consultants as it deems necessary or appropriate. The Committee regularly reports to the Board on compensation matters and annually reviews the Chief Executive Officers compensation with the Board.
The Compensation Committee and the Subcommittee may also meet in executive session without any members of management, typically for the purpose of discussing and approving compensation for the Chief Executive Officer. During 2009, the Committee and Subcommittee met in executive session four times. The Chief Executive Officer reviews the performance of, and makes recommendations to, the Committee regarding total compensation to be paid to the Companys executive officers other than himself, including salary, annual bonus, stock awards and perquisites, as appropriate. Management also develops and presents to the Committee recommendations for the performance measures and targets to be used to evaluate annual performance incentives.
After the end of each fiscal year, the Committee conducts a review of the Chief Executive Officers performance. As part of this process, the Chief Executive Officer provides a self-assessment report. The Committee sets the compensation of the Chief Executive Officer in executive session after considering its assessment of the Chief Executive Officers performance, including due consideration of his self assessment report. Neither the Chief Executive Officer nor any other members of management are present during this session.
24
The Committee has sole discretion, at the Companys expense, to retain and terminate independent advisors, including sole authority to approve the fees and retention terms for such advisors, if it shall determine the services of such advisors to be necessary or appropriate. Such advisors are engaged by, and report directly to, the Compensation Committee. During 2009 the Committee was assisted in fulfilling its responsibilities by Farient Advisors. The scope of the engagement of this advisor during 2009 included:
| Assisting the Chairman of the Committee in establishing appropriate agendas for the Committee meetings; |
| Reviewing management reports and recommendations to the Committee as related to executive compensation matters; |
| Attending all Committee meetings and providing the Committee with input and advice based on the advisors broad experience with market practices; |
| On behalf of the Committee, assisting management with disclosures, including the Compensation Discussion and Analysis; and |
| Providing updates to the Committee with regard to regulatory and market developments. |
Farient Advisors did not provide any services to the Company, other than advising the Committee as provided above. All of the decisions with respect to the Companys executive compensation are made by the Compensation Committee alone and may reflect factors and considerations other than, or that may differ from, the information and recommendations provided by management or outside advisors.
CEO Compensation
Compensation decisions made for the Chief Executive Officer are fundamentally different than pay for the other executive officers. As the highest ranking executive, Mr. Evans is ultimately accountable for the performance of the business in both the near-term and over the long-term. Mr. Evans is also responsible for setting the strategic direction of the Company, managing the other executive officers to implement this strategy, and driving results for shareholders.
As such, in recognition of the level of responsibility and accountability placed upon the CEO and the degree of impact that he can have on business results, the pay for the CEO position differs from the other executives in four material respects:
| Materially higher salary and bonus opportunity, commensurate with level of responsibility and impact; |
| Greater emphasis on at-risk pay in the total compensation package, as appropriate to align pay with performance; |
| Use of stock options and restricted stock as the primary long-term incentive vehicles to fully align the interests of the CEO with the interests of the other shareholders; and |
| Stock options and restricted stock granted pursuant to the CEOs employment agreement. |
Other Material Differences between Named Executive Officers
Other than the CEO compensation addressed above, the named executive officers were not provided with materially different pay packages.
Components of Compensation
During 2009, the Company used multiple components to provide an overall compensation and benefits package in order to attract and retain the needed level of executive talent for the Company.
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Base Salary
The Compensation Committees philosophy is that base salaries should meet the objectives of attracting and retaining the executive talent needed to grow the business and create shareholder value, without being a major focus of the overall compensation package. This approach is consistent with the desire to create an entrepreneurial management culture at the Company. Therefore, the Committee establishes base salaries for new hires based on the advice of management and its independent advisor regarding reasonable market pay practices, comparisons with the executives peers at the Company, and the rate of pay provided at the executives previous employer. Upon promotion or other adjustment of responsibilities, executives receive base pay increases that are commensurate with their new role or responsibilities and the pay levels for colleagues at similar levels in the organization and market pay practices, with more modest rates of increase thereafter.
In 2009, base salaries were increased in place of the automobile allowances that were eliminated for certain executives in accordance with the new policies with respect to executive perquisites implemented by the Company (see the Perquisites and Other Benefits section below). In addition, base salaries were increased to reflect the new roles and responsibilities assumed by certain named executive officers during 2009.
Increases in base salary affect the opportunity for annual incentive payouts under the Incentive Compensation Plan (see below).
Annual Incentive Plan
The Companys Amended and Restated Incentive Compensation Plan (1997) (ICP) provides an opportunity for the named executive officers to earn an annual cash incentive based on Company financial performance and achievement of individual strategic and operational performance goals. The objective of this plan is to provide executives with the opportunity to earn cash compensation linked to the short-term business performance of the Company as well as to reward the executives for accomplishment of strategic and operational initiatives that will have an impact on building the Company over the long-term.
Incentive Opportunities. Under the ICP, executive officers and other participants have a target incentive opportunity defined as a percent of base salary. For executive officers, these target percentages are determined by the Compensation Committee based on the internal pay equity considerations, impact on total short-term compensation and the expected level of contribution of each executive to the Companys performance and growth. Executives who are expected to have greater impact on overall results generally have higher incentive pay potential. The Compensation Committee believes that this higher pay-at-risk for executives with more responsibility and more impact on the organization is appropriate to motivate performance and align pay outcomes with performance results.
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The Compensation Committee typically ratifies the target incentive levels proposed by the CEO for each named executive officer, other than himself, at the beginning of the year. Changes from year to year are uncommon, but in 2009 the target incentive level of William C. Carstanjen increased from 60% to 65% in connection with his promotion to Chief Operating Officer in January of 2009. During 2009, the target annual incentive opportunity assigned to the CEO and the other named executive officers were as follows:
Executive |
Target Incentive as a Percent of Salary |
||
Robert L. Evans President, Chief Executive Officer and Director |
75 | % | |
William E. Mudd Executive Vice President and Chief Financial Officer |
60 | % | |
William C. Carstanjen Chief Operating Officer |
65 | % | |
Rohit Thukral Executive Vice President, Technology Initiatives |
60 | % | |
Steven P. Sexton Executive Vice President and President, Churchill Downs Entertainment Group |
60 | % |
The actual ICP award for each officer, including the named executive officers, can range from zero to a maximum of 200 percent of the officers target incentive opportunity, as determined at the end of the year, based on performance.
Performance Measures and Weights. In March 2009, the Subcommittee established certain objective performance goals pursuant to which the CEO and named executive officers could receive an annual incentive award for fiscal year 2009 under the ICP if the performance goals applicable to each executive were achieved. The performance goals set by the Subcommittee included the attainment of financial performance goals for the Company (the Company Objective) and certain objective individual performance goals for each of the executive officers (Individual Objectives). Certain named executive officers with functional responsibility over Company units were also given certain objective performance goals related to the financial performance of specific units of the Company (Unit Objectives).
For 2009, the Company Objective was measured against Earnings Before Taxes (EBT) and the Unit Objectives were measured against Earnings Before Interest, Taxes, Depreciation and Amortization (EBITDA). The Individual Objectives established for 2009 were objective performance goals that varied by executive and related to business growth and revenue diversification initiatives, operational efficiency and process improvement initiatives, and customer service improvements, measured at the Company and business unit levels. Generally, the Individual Objectives originate as goals of the CEO and filter down to certain other executives to whom such goals apply. For 2009, the CEOs individual goals could be generally classified as follows: improve certain core functional capabilities and business operations, enhance Company and industry public relations, and create new growth opportunities. Each of these groups contains multiple goals, which (other than the goals that are specifically allocated to the CEO) directly correspond to the Individual Objectives of the Companys other executives. As such goals are applied to the executives reporting to the CEO, they typically become more specific to an applicable executives area of responsibility. Typically the Individual Objectives and Unit Objectives contain a level of specificity with regard to the Companys strategic initiatives, operations, internal relationships and cost structure that disclosure of such specific objectives would cause competitive harm to the Company and its investors.
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Each of these factors was assigned a specific weight which varied for each executive, and the total incentive payout at year end was based on a weighted average of performance on each factor, as follows:
The Committee has selected this balanced approach to measuring annual performance because it believes that:
| Success for shareholders is a balance between financial performance in the near-term and strategic and operational performance improvements that will drive success over the long-term. Executives should be rewarded and motivated for focusing on both. Company and Unit Objectives tend to be near-term focused, while Individual Objectives tend to relate to matters that will enhance long-term success for the Company; and |
| Executives should be rewarded for results which they can individually impact, as well as for the success of the overall Company. |
The Committee selected EBT for the Company Objective because it believes that EBT best reflects the value created for shareholders in the short-term.
Each executives performance objectives, goals, and weights for each factor are established at the recommendation of the CEO early in each year based on the Companys business plans and key strategic priorities. These objectives are then reviewed and approved by the Committee for each of the executive officers. The specific weight assigned to each performance factor for each of the named executive officers for 2009 were as follows:
Executive |
Company Objective Weight |
Unit Objectives Weight |
Individual Objectives Weight |
||||||
Robert L. Evans |
30 | % | n/a | 70 | % | ||||
William C. Carstanjen |
20 | % | 30 | % | 50 | % | |||
William E. Mudd |
60 | % | n/a | 40 | % | ||||
Rohit Thukral |
20 | % | 50 | % | 30 | % | |||
Steven P. Sexton |
20 | % | 30 | % | 50 | % |
In setting performance weightings, the objective was to place greater emphasis on Individual Objectives for Mr. Evans to encourage focus on long-term results and strategic building of the Companys businesses. Performance weightings for all other named executive officers emphasize their direct business unit accountability and are relatively more focused on driving near-term results. Notwithstanding this near-term focus, significant emphasis was maintained on the critical strategic and operational goals included in Individual Objectives for these named executive officers.
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2009 Performance Target and Results. For 2009, the target Company Objective was $33.89 million in EBT, which was equal to the Companys business plan for the year. The Committee established a threshold performance objective equal to 90% of this performance goal, which would result in a payout equal to 50% of each executives incentive target multiplied by the weight for this factor, and a maximum performance objective equal to 120% of this goal, which would result in a payout equal to 200% of the incentive target multiplied by the weight for this factor. Zero incentive is paid for any of the performance factors if pre-tax earnings are below threshold. The Companys actual EBT performance during 2009 was $34.52 million, resulting in an award factor of 107% for the Company Objective. These performance targets are summarized in the table below:
Performance Level |
EBT $ millions |
Performance Multiplier |
|||
Maximum |
$40.67 | 200 | % | ||
Target |
$33.89 | 100 | % | ||
Threshold |
$30.50 | 50 | % | ||
Below Threshold |
< $30.50 | 0 | % | ||
Actual 2009 |
$34.52 | 107 | % |
The Individual Objectives are tied to specific strategic initiatives of the Company and key operational improvement areas and the Unit Objectives reflect detailed information regarding the Companys cost structure and internal relationships. The Compensation Committee has determined the details of these Individual Objectives and Unit Objectives to be confidential business information, the disclosure of which would adversely affect the Company and its investors. The Committee believes that the overall objectives established for each officer represent a meaningful improvement for the Company and therefore are relatively difficult to attain. This judgment is based on the Committees understanding of the businesses operations, its past experience with the Companys goal-setting process, and the relationships between these performance goals and the overall Company Objectives. Over the past six years the average achievement of performance objectives by the Companys named executive officers was approximately 94% with respect to their Individual Objectives and approximately 72% with respect to their Unit Objectives.
The Committee retains the discretion to adjust the evaluation of Company performance goals at year end as needed to reflect unexpected business conditions and unusual events. These would include, but are not limited to, adjustments for factors such as unexpected changes in the regulatory environment for racing and gaming in the states in which the Company operates, major storms or other acts of god which disrupt Company operations in a material way or other major windfalls or disruptions which are deemed outside of managements control. The Committee did not exercise this discretion with regard to the 2009 ICP awards.
Evaluation of Individual Objectives, while typically based on objective performance factors, generally includes a significant degree of subjectivity. The Committee exercises its discretion in evaluating these Individual Objectives using business judgment and the input of the CEO as it relates to the performance of his direct reports.
The results for amounts earned by each named executive officer for 2009 under the ICP are reflected in the Summary Compensation Table on page 35 in the column labeled Non-Equity Incentive Plan Compensation.
Long-Term Incentives
Corporate Long-Term Incentive Plan. The objective of the Companys long-term incentive compensation program is to support the entrepreneurial mindset desired by management and the Board of Directors by providing an opportunity to earn significant equity in the Company for achieving significant performance improvements.
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The Companys long-term incentive plan (the Company LTIP) is designed to provide each of the named executive officers, other than the CEO, with the opportunity to earn a substantial amount of compensation over a five year performance period, from 2008 through 2012, for achieving significant improvements in Company EBITDA. Upon making an individual a participant in the Company LTIP, the Committee establishes a total payment opportunity that may be achieved by each participant over such five-year period. There are five EBITDA targets, one of which becomes effective each year of the five-year performance period. A percentage of a participants total payment opportunity is tied to the achievement of each EBITDA target, such that if an EBITDA target that is in effect is achieved by the Company, then the participants are eligible to receive a certain percentage of the total payment opportunity. The Company believes that the disclosure of specific EBITDA targets before they have been achieved would result in competitive harm to the Company. The percentage of the total payment opportunity associated with each EBITDA target is summarized in the table below:
EBITDA Target |
Year in Which EBITDA Target Becomes Effective |
Percentage of Total Payment Opportunity Eligible to be Earned When EBITDA Target is Achieved |
|||
Target 1 |
2008 | 10 | % | ||
Target 2 |
2009 | 15 | % | ||
Target 3 |
2010 | 25 | % | ||
Target 4 |
2011 | 25 | % | ||
Target 5 |
2012 | 25 | % |
When a specific EBITDA target is achieved, 30% of the payment opportunity associated with such target is deemed earned by each executive and the remaining 70% (or a portion thereof) of such payment opportunity is deemed earned only at the discretion of the CEO with the approval of the Subcommittee, if the executive has substantially contributed to the performance and strategic improvement of the Company. Any performance awards granted under the Company LTIP will not vest until between one and three years after an EBITDA target is achieved. The vesting of such awards varies by year, with the longer vesting periods occurring in the earlier years of the plan.
If any EBITDA target is not achieved in a given year, participants have the opportunity to earn the awards associated with that target in subsequent years within the performance period if the EBITDA target is later achieved. For example, the Company did not achieve the first EBITDA target during 2008, but it did achieve this target during 2009 and the payment opportunity associated with this target was earned by the named executive officers as described below in the Performance Target Achievement section. The Company did not achieve the second EBITDA target in 2009. Any part of the total payment opportunity not earned before the end of 2012 will be forfeited. It is the intent of the Company to denominate any awards earned under the Company LTIP in stock of the Company and to pay such awards in stock at the time of vesting, although the Company may pay in cash at the Subcommittees discretion.
The Company LTIP also contains a change in control provision that provides that 50% of any participants total payment award that is outstanding, but unearned, will vest if such participant is terminated without cause within 24 months of a change in control (a double trigger).
The Committee does not intend to grant any additional, significant long-term incentive opportunities to the named executive officers over the five year period covered by the Company LTIP, except with regard to adjustments to the total payment opportunity under the Company LTIP associated with a change in the roles and responsibilities of a participant. The targeted total payment opportunities therefore represent five-years worth of long-term compensation. The Committee believes that by front-loading a significant amount of compensation in such a manner for each named executive and setting aggressive, long-term performance goals to earn this compensation, it is creating incentives which will encourage long-term, strategic thinking and support a high-performance culture. EBITDA was selected as the appropriate long-term performance metric as the Committee believes that EBITDA: (i) is aligned with shareholder value and (ii) can be effectively forecasted and managed over a multiple-year period.
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Performance Target Achievement. During 2009, the Company achieved the first EBITDA target under the Company LTIP, which was $70 million in EBITDA. The Companys actual EBITDA performance during 2009, as adjusted by the Compensation Committee for purposes of calculating Company LTIP awards, was $70.58 million.
Upon the determination that this first EBITDA target had been achieved, 30% of each named executive officers (excluding the CEO) payment opportunity associated with such target was earned, while the amount earned of the remaining portion of such payment opportunity varied among the applicable named executive officers based upon such executives contribution to the performance and improvement of the Company, as determined by the CEO with the approval of the Subcommittee. The amount that was earned by each named executive officer due to the achievement of this first EBITDA target ranged from 47% to 100% of such executives payment opportunity associated with the first EBITDA target. The performance awards were paid in the form of restricted stock, which vest in equal installments over three years beginning on March 31, 2010. The amounts earned by each named executive officer, excluding the CEO, with regard to the achievement of the first EBITDA target under the Company LTIP are as follows:
Name |
Performance Award for
Achievement of EBITDA Target 1 ($) | |
Robert L. Evans |
n/a | |
William E. Mudd |
500,000 | |
William C. Carstanjen |
650,000 | |
Rohit Thukral |
325,000 | |
Steven P. Sexton |
235,000 |
The Committee reserves the right to adjust the EBITDA targets as needed to avoid either unduly encouraging or discouraging significant investments by the Company and to otherwise cause the Company LTIP to function as intended. Absent any adjustments, the Companys actual EBITDA for 2009 would not have met the first EBITDA target of $70 million. The Committee made the following material adjustments to EBITDA for purposes of determining the Company LTIP awards, each of which is associated with significant expenses for projects or matters to be completed after 2009: adding (i) certain expenses incurred by the Company related to the acceleration of the opening of the Calder Race Course casino; (ii) certain expenses related to collection of proceeds owed to Arlington Park Racecourse, which are currently being held in escrow pending the outcome of litigation; and (iii) expenses related to the pending acquisition of Youbet.com, Inc. The Committee intends to make a corresponding negative adjustment to Company EBITDA in the future with regard to other applicable EBITDA targets under the Company LTIP at the appropriate time with regard to each project or matter listed above that prompted the adjustment to the Companys 2009 EBITDA.
Long-Term Incentives for the CEO. Mr. Evans as the CEO received a significant grant of Company stock (with both time- and performance-based vesting) as a component of his employment agreement and therefore he has not been, nor is he currently, a participant in the Company LTIP. The Committee believes that having a separate incentive plan for the CEO from the incentive plan for the rest of the executive team in this context is appropriate and beneficial as it allows the CEO to evaluate the Companys long-term performance relative to the Company LTIP and make recommendations to the Committee regarding the pay of his direct reports without bias to his own compensation from the Company.
Stock Options and Restricted Stock. In addition to the above long-term incentive plans for executive officers, the Company grants stock options and restricted stock without performance contingencies on a selective basis to other employees. All equity awards made during 2009 were made under the Companys 2007 Omnibus Stock Incentive Plan, which permits grants of stock options, restricted stock and other equity awards. Executive officers are currently only eligible to receive stock options or restricted stock at the time of hire. During 2009, no named executive officers received any stock option, restricted stock or any other equity awards.
To facilitate the administration of the equity incentives, the Committee delegates to the CEO the authority to grant up to 134,600 shares of stock options (approximately 1% of the common shares outstanding) or 67,300
31
shares of restricted stock (half the number of delegated stock options) at his discretion, but subject to the approval of the Chairman of the Committee, to individuals not currently eligible for an award under the Company LTIP. Such shares are valued at the fair market value on the effective date of grant and the CEO may not grant any more than 4,000 option shares or 2,000 restricted shares (or any combination thereof, with each restricted share counting as two stock option shares for purposes of this limitation) to any one individual without Committee approval.
For executive officers, all grants are granted at fair market value on the effective date of the grant, which is the date approved by the Committee or the first day of employment, whichever is later. Fair market value is the closing price of the Companys stock on the NASDAQ securities market on the effective date of the grants.
Deferred Compensation Benefits
The Companys philosophy is to provide savings benefits to executives which are commonly provided by other public companies. These benefits include:
401(k). The Company maintains a 401(k) Retirement Plan, which is a profit sharing plan that is intended to be a qualified retirement plan under Section 401(a) of the Code. The 401(k) Retirement Plan allows all employees who meet the eligibility requirements to become participants. Participants may make salary deferral contributions pursuant to Section 401(k) of the Code up to limits prescribed by the plan and the Code. The Company makes matching contributions with respect to such salary deferrals at a rate of 100% on the first 3% of compensation deferred and 50% on deferrals in excess of 3% of compensation but no more than 5% of compensation. Salary deferral contributions and matching contributions are fully vested at all times. Participants are allowed to direct investment of their accounts under the 401(k) Retirement Plan into as many as 24 investment options. All assets of the 401(k) Retirement Plan are held in a trust which is intended to be qualified under Section 501 of the Code.
Deferred Compensation Plan. The Company also maintains a Deferred Compensation Plan for select executives. The purpose of the plan is to provide eligible executives of the Company an opportunity to defer to a future date the receipt of base and bonus compensation for services and to receive matching contributions in similar fashion as provided by the Companys 401(k) Retirement Plan for any salary deferred beyond the limits imposed by the IRS for that plan. The Committee believes that a Deferred Compensation Plan is a normal and typical benefit for executives at companies similar to the Company and is necessary to attract and retain executive talent.
For purposes of determining earnings under the Deferred Compensation Plan, various hypothetical investment alternatives are selected by the Committee in its discretion. The Deferred Compensation Plan allows, but does not require, the Committee to receive input from participants regarding such investment alternatives. The current hypothetical investments selected by the Committee include 35 investment return options for determining the rate of return to be credited on participant deferrals. Participants are allowed to choose among these investment return options in order to direct the hypothetical investments used to determine earnings under the Plan.
Life insurance contracts have been purchased by the Company to provide some or all of the benefits under the Deferred Compensation Plan. Other details regarding the Deferred Compensation Plan can be found in the Nonqualified Deferred Compensation Table and the accompanying narrative below.
Perquisites and Other Benefits
The Companys standard, non-cash executive benefits are Company-paid premiums on executive term life insurance and an optional supplemental long-term disability income plan for all of the named executive officers. These plans provide benefits which are similar to those provided to all employees, but extend the benefit levels to be appropriate to the income of the executive officers.
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The Companys executive perquisites are as follows:
| Automobile allowance in the case of Mr. Evans, as provided for in the negotiated terms of Mr. Evans employment agreement with the Company; and |
| Reimbursement of spouses travel expenses for travel with the executive on Company business on a case-by-case basis. |
Effective as of January 1, 2009, the Company modified its policies with respect to executive perquisites in order to create uniformity among executives and more effectively manage expenses. On and after that date, any executive officer who historically received an automobile allowance had his or her base salary increased by the amount of such allowance and no further automobile allowances were paid by the Company, except for Mr. Evans, who will continue to be provided with a leased vehicle by the Company. In lieu of paying for country club dues or similar items, the Chief Executive Officer, Chief Operating Officer and all Executive Vice Presidents are given an annual allowance of $10,000 to cover expenses such as these. On a case-by-case basis, executives may still be eligible to receive reimbursement for travel expenses for their spouses when they travel with the executive on Company business.
Employment Agreements and Severance Benefits
The Company has entered into employment agreements with Mr. Evans, Mr. Carstanjen and Mr. Mudd that include certain severance benefits upon termination or a change in control of the Company. In addition, the Company provided Mr. Thukral an offer letter in connection with his promotion to his current position that includes certain severance benefits and, in connection with the January 2009 reorganization of the Company that included the creation of a new business unit headed by Mr. Sexton, the Company has provided an amended offer letter to Mr. Sexton that includes certain severance benefits if Mr. Sexton is terminated by the Company without just cause prior to August 1, 2011.
The Committee believes that such arrangements support the goals of attracting and retaining qualified executives by clarifying the terms of employment and reducing the risks to the executive in situations where the executive believes that the Company may undergo a merger or be acquired or where the Company has tasked the executive to develop new markets or lines of business for the Company. In addition, the Committee believes that such agreements align the interests of executives with the interests of shareholders if a qualified offer to acquire the Company is made, in that each of the executives would likely be aware of or involved in any such negotiation and it is to the benefit of shareholders to have the executives negotiating in the best interests of the Company without regard to their personal financial interests. The terms of the individual agreements have been negotiated on a case by case basis with each executive at the time of hire (or in some cases, at the time of a material change in duties) as the Committee deemed necessary to induce the acceptance of employment with the Company. The Committee believes that amounts payable under each of these agreements were necessary to induce acceptance of the Companys offer of employment or, as applicable, material change in duties and are reasonable based on the Committees judgment and experience.
Additional information regarding severance benefits may be found under Potential Payments Upon Termination or Change of Control below.
Exchange Act Rule 10b5-1 Plans
The Companys policy permits executive officers in possession of material non-public information to transact in the Companys securities regardless of their awareness of inside information if the transaction is made pursuant to a pre-arranged trading plan that was entered into when the individual was not in possession of material non-public information. Company policy requires trading plans to be written and to specify the amount of, date on, and price at which the Companys securities are to be traded or establish a formula for determining such items. Trading plans must be pre-approved by the Company and may not be adopted during blackout periods or when the officer is in possession of material non-public information about the Company.
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Other Material Tax and Accounting Implications
Section 162(m) of the Code limits the deductibility of certain executive compensation in excess of $1 million that is not considered performance based as defined by the Code. The Company has structured the annual incentive compensation paid under the ICP for Mr. Evans, Mr. Carstanjen, Mr. Mudd, Mr. Thukral and Mr. Sexton and the equity grants made to Mr. Evans to qualify for this deduction. The Company seeks to maximize the tax deductibility of compensation paid to its executives wherever possible, but the Committee believes that it is important to maintain compensation programs that are competitive and motivate executives irrespective of the deductibility of such payments under the Code.
Compensation Committee Report
The Compensation Committee has reviewed and discussed the information appearing above under the heading Compensation Discussion and Analysis with management and, based on that review and discussion, has recommended to the Board of Directors that the Compensation Discussion and Analysis section be included in this Proxy Statement.
Compensation Committee of the Board of Directors: |
Leonard S. Coleman, Jr., Chairman |
Craig J. Duchossois |
James F. McDonald |
Darrell R. Wells |
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Summary Compensation Table
The following table provides information regarding compensation earned by each individual who served as our Chief Executive Officer in 2009, our Chief Financial Officer in 2009, and the three other executive officers employed at the end of 2009 who were most highly compensated for 2009 (sometimes referred to in this proxy statement as the named executive officers).
Name and Principal Position |
Year | Salary ($) |
Bonus ($)(1) |
Stock Awards ($)(2)(3) |
Option Awards ($)(2)(4) |
Non-Equity Incentive Plan Compensation ($)(5) |
All
Other Compensation ($)(6) |
Total ($) | ||||||||||||||
Robert L. Evans, President and Chief Executive Officer |
2009 2008 |
$
|
512,019 467,788 450,000 |
-0- -0- -0- |
$ |
-0- -0- |
$ |
-0- -0- |
$
|
356,625 436,765 528,725 |
$
|
62,453 51,429 114,702 |
$ |
931,097 955,982 | ||||||||
William E. Mudd, Executive Vice President and Chief Financial Officer |
2009 2008 |
|
337,604 290,000 50,192 |
-0- -0- 100,000 |
|
-0- -0- 128,131 |
|
-0- -0- 149,175 |
|
225,522 216,108 -0- |
|
32,468 24,581 2,172 |
|
595,594 530,959 429,670 | ||||||||
William C. Carstanjen, Chief Operating Officer |
2009 2008 |
|
410,623 337,077 320,000 |
-0- -0- -0- |
|
-0- -0- -0- |
|
-0- -0- -0- |
|
250,640 285,658 245,000 |
|
21,866 30,869 19,554 |
|
683,129 653,604 | ||||||||
Rohit Thukral, Executive Vice President, Technology Initiatives |
2009 2008 |
|
288,693 236,207 225,000 |
-0- -0- -0- |
|
-0- -0- -0- |
|
-0- -0- -0- |
|
187,350 109,508 120,000 |
|
24,384 15,798 10,863 |
|
500,427 361,513 355,863 | ||||||||
Steven P. Sexton, Executive Vice President and President, Churchill Downs Entertainment Group |
2009 2008 |
|
343,711 300,000 292,780 |
-0- -0- -0- |
|
-0- -0- -0- |
|
-0- -0- -0- |
|
123,414 123,120 165,000 |
|
33,349 38,294 36,314 |
|
500,474 461,414 |
(1) | Other than the $100,000 cash signing bonus paid to Mr. Mudd in 2007 pursuant to the terms of his Employment Agreement with the Company, no bonus was paid to a named executive officer except as part of a non-equity incentive plan. |
(2) | A discussion of the assumptions used in calculating these values may be found in Note 16 to our 2009 audited financial statements included in our Annual Report on Form 10-K for the year ended December 31, 2009. |
(3) | In accordance with the new rules adopted by the Securities and Exchange Commission, the amounts shown for stock awards represent the grant date fair value of such awards, but disregarding the estimate of forfeitures related to service-based vesting conditions, in connection with (i) service-based restricted stock under our 2007 Omnibus Plan for Mr. Mudd, (ii) service-based restricted stock units issued to Mr. Evans pursuant to a restricted stock units agreement and (iii) service- and performance-based restricted shares issued to Mr. Evans pursuant to two separate restricted stock agreements. The value in this table reflects the maximum potential payout amount for the performance-based restricted shares issued to Mr. Evans. No shares of service-based restricted stock were awarded to named executive officers in 2008 or 2009. |
(4) | In accordance with the new rules adopted by the Securities and Exchange Commission, the amounts shown for option awards represent the grant date fair value of awards in connection with (i) options to purchase 130,000 shares of Common Stock granted to Mr. Evans pursuant to an option agreement and (ii) options to purchase 4,500 shares of Common Stock granted to Mr. Mudd under our 2007 Omnibus Plan. No options were awarded to named executive officers in 2008 or 2009. |
(5) | Payment for performance under the ICP. Payment for each year shown is made in March of the following year. |
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(6) | The table below shows the components of this column for 2009, which include the Company match for each individuals defined contribution plan contributions, executive life insurance premiums, supplemental long-term disability insurance premiums and perquisites. Perquisites for Mr. Evans for 2009 include the $10,000 allowance for country club, professional association or similar membership dues and $26,958 for Mr. Evans ground transportation allowance. Perquisites for each of Mr. Carstanjen, Mr. Mudd, and Mr. Sexton for 2009 include spouse transportation to certain Company events, the $10,000 allowance for country club, professional association or similar membership dues and nominal amounts associated with the automobile allowance that was eliminated in 2009. Perquisites for Mr. Thukral include a prorated $6,154 allowance for country club, professional association or similar membership dues. |
Name |
Company Contributions Under Defined Contribution Plans (a) |
Life Insurance Premiums (b) |
Supplemental Long-Term Disability Insurance Premiums (c) |
Perquisites | Total All Other Compensation | ||||||||||
Robert L. Evans |
$ | 19,058 | $ | 3,478 | $ | 2,959 | $ | 36,958 | $ | 62,453 | |||||
William E. Mudd |
19,055 | 484 | 1,501 | 11,428 | 32,468 | ||||||||||
William C. Carstanjen |
9,800 | 806 | 450 | 10,810 | 21,866 | ||||||||||
Rohit Thukral |
15,338 | 621 | 2,271 | 6,154 | 24,384 | ||||||||||
Steven P. Sexton |
17,919 | 1,477 | 2,403 | 11,550 | 33,349 |
(a) | This amount includes Company contributions to both 401(k) and deferred compensation accounts. |
(b) | The named executive officers receive group life coverage equal to two times base salary with a $1 million maximum, whereas other employees receive coverage of two times base salary with a $300,000 maximum. The amounts in this column are the premiums for the named executive officers coverage. |
(c) | The named executive officers receive long-term disability coverage equal to sixty percent (60%) of the named executive officers base salary with a $10,000 per month maximum in the event of a long-term disability, which benefit is taxable to the named executive officer. The Company offers supplemental long-term disability income insurance to help fill the gap between the executives regular monthly net income and the amount that would be paid under the Companys standard long-term disability insurance policy that is available to other salaried employees. The amounts in this column are the premiums for the named executive officers supplemental coverage paid by the Company. |
Employment Agreements
The Company currently has employment agreements in place with each of the following named executive officers: Robert L. Evans, William E. Mudd and William C. Carstanjen. Steven P. Sexton and Rohit Thukral have not entered into an employment agreement with the Company but have signed offer letters containing certain benefits and obligations. With the exception of Mr. Evans, whose agreement provides for a three-year term of employment that commenced on August 14, 2006, which was automatically extended for a one-year period on August 14, 2009, each of the employment agreements and offer letters is for an unspecified term and may be terminated by the Company or the executive at-will, subject, in the case of a termination by the Company, to an obligation to make certain payments (see Potential Payments Upon Termination or Change of Control below).
The employment agreements of Mr. Evans, Mr. Mudd, and Mr. Carstanjen each provide for the Company to grant shares of restricted stock to the executive with the vesting schedules described in the individual agreements. Each of these executives is also eligible to participate in the Companys 2000 Employee Stock Purchase Plan and the ICP. The agreements also generally provide that the executives may participate in the Companys health plans, life insurance plans and 401(k) Retirement Plan on a comparable basis as generally offered to other employees and executives of the Company. Each agreement provides for either an automobile or ground transportation allowance that, except with regard to Mr. Evans, has been eliminated.
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Pursuant to each of Mr. Evans and Mr. Mudds agreements, and Mr. Thukrals offer letter, each is subject to a two year non-competition period after the termination of his employment with the Company for any reason, during which he may not engage, directly or indirectly, in any business for competitors of the Company. Additionally, each of Mr. Evans, Mr. Mudd and Mr. Thukral is also subject to a two year non-solicitation period after the termination of his employment with the Company for any reason, during which he may not solicit any employee of the Company to leave employment with the Company or solicit any customer of the Company for the purpose of engaging in business with them that competes with the business engaged in by the Company.
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Grants of Plan-Based Awards
For Fiscal Year Ended December 31, 2009
The grants in the following table are generally described in the Compensation Discussion and Analysis, beginning on page 23.
Grant Date |
Estimated Future Payouts Under Non-Equity Incentive Plan Awards(1) |
All Other Stock Awards: Number of Shares of Stock or Units |
All Other Option Awards: Number of Securities Underlying Options |
Exercise Price or Base Price of Option Awards |
Grant Date Fair Value of Stock and Option Awards | |||||||||||
Name |
Threshold ($) |
Target ($) |
Maximum ($) |
|||||||||||||
Robert L. Evans |
n/a | 187,500 | 375,000 | 750,000 | -0- | -0- | -0- | -0- | ||||||||
William E. Mudd |
n/a | 100,500 | 201,000 | 402,000 | -0- | -0- | -0- | -0- | ||||||||
William C. Carstanjen |
n/a | 130,000 | 260,000 | 520,000 | -0- | -0- | -0- | -0- | ||||||||
Rohit Thukral |
n/a | 90,000 | 180,000 | 360,000 | -0- | -0- | -0- | -0- | ||||||||
Steven P. Sexton |
n/a | 100,500 | 201,000 | 402,000 | -0- | -0- | -0- | -0- |
(1) | Represents annual incentive bonus opportunities under the ICP for each of the named executive officers awarded. See Compensation Discussion and Analysis beginning on page 23. Actual bonus payments for 2009 are listed under Non-Equity Incentive Plan Compensation in the Summary Compensation Table on page 35. |
Outstanding Equity Awards at Fiscal Year-End
For Fiscal Year Ended December 31, 2009
Option Awards | Stock Awards | ||||||||||||||||||||
Name |
Number of Securities Underlying Unexercised Options Exercisable (#) |
Number of Securities Underlying Unexercised Options Unexercisable (#) |
Option Exercise Price ($) |
Option Expiration Date |
Number of Shares or Units of Stock That Have Not Vested (#) |
Market Value of Shares or Units of Stock That Have Not Vested ($)(6) |
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested (#)(7) |
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested($)(6) | |||||||||||||
Robert L. Evans |
130,000 | (1) | -0- | $ | 36.16 | 08/14/12 | 42,250 | (2) | 1,578,038 | 67,500 | 2,521,125 | ||||||||||
William E. Mudd |
3,000 | 1,500 | (3) | $ | 52.58 | 10/15/17 | 2,500 | (4) | $ | 93,375 | -0- | -0- | |||||||||
William C. Carstanjen |
-0- | -0- | -0- | -0- | 11,000 | (5) | $ | 410,850 | -0- | -0- | |||||||||||
Rohit Thukral |
-0- | -0- | -0- | -0- | -0- | -0- | -0- | -0- | |||||||||||||
Steven P. Sexton |
8,000 10,618 1,589 9,950 |
|
-0- -0- -0- -0- |
|
$ $ $ $ |
31.05 27.23 35.95 38.92 |
05/05/11 11/13/11 06/19/12 11/12/12 |
-0- -0- -0- 3,648 |
(5) |
$ |
-0- -0- -0- 136,253 |
-0- -0- -0- -0- |
-0- -0- -0- -0- |
(1) | Represents options granted to Mr. Evans on August 14, 2006 pursuant to his employment agreement. |
(2) | Includes 21,125 restricted stock units granted to Mr. Evans on July 18, 2006 pursuant to his employment agreement. Mr. Evans remaining unvested award will vest in equal quarterly installments of 3,250 restricted stock units through June 30, 2011 and will vest in a final installment of 1,625 restricted stock units on September 30, 2011. Upon vesting, the units will be distributed in shares of Common Stock. The units do not have voting or dividend rights prior to vesting. Also includes 21,125 shares of restricted stock which vest in equal quarterly installments of 3,250 shares of restricted stock on the last day of each calendar quarter through June 30, 2011 and a final installment of 1,625 shares of restricted stock that will vest on September 30, 2011. |
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(3) | Represents options granted to Mr. Mudd as of October 15, 2007 (in accordance with the terms of his employment agreement), with an exercise price equal to the closing price for the underlying shares on the grant date. These options vest proportionately on an annual basis over a three-year period, such that one-third of the options vested on October 15, 2008; one-third vested on October 15, 2009 and one-third will vest on October 15, 2010. |
(4) | Represents service-based restricted stock award under our 2007 Omnibus Plan that will become vested upon expiration of a three-year restriction period commencing on the date of grant and ending on October 15, 2010. |
(5) | Represents service-based restricted stock award under our 2004 Restricted Stock Plan that will become vested upon expiration of a five year restriction period commencing on the date of grant. Of Mr. Carstanjens 11,000 shares, 5,500 shares vest on July 5, 2010 and 5,500 shares vest on November 9, 2010; and of Mr. Sextons 3,648 shares, 137 shares vest on March 10, 2010 and 3,511 shares vest on November 9, 2010. |
(6) | Based on the closing price of our Common Stock on the NASDAQ Global Market at December 31, 2009 of $37.35 per share. |
(7) | Represents 67,500 shares of restricted stock awarded to Mr. Evans on July 18, 2006 pursuant to his employment agreement that will vest in increments of 22,500 shares upon the Companys share price reaching certain levels over a specified period of consecutive trading days. |
Option Exercises and Stock Vested
For Fiscal Year Ended December 31, 2009
Option Awards | Stock Awards | ||||||||
Name |
Number of Shares Acquired on Exercise (#) |
Value Realized on Exercise ($) |
Number of Shares Acquired on Vesting (#) |
Value Realized on Vesting ($)(1) | |||||
Robert L. Evans |
-0- | -0- | 26,000 | $ | 907,205 | ||||
William E. Mudd |
-0- | -0- | -0- | -0- | |||||
William C. Carstanjen |
-0- | -0- | -0- | -0- | |||||
Rohit Thukral |
-0- | -0- | -0- | -0- | |||||
Steven P. Sexton |
-0- | -0- | 2,109 | 68,964 |
(1) | Amounts reflect the market value of the stock on the day the stock vested. |
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Nonqualified Deferred Compensation
For Fiscal Year Ended December 31, 2009
Name |
Executive Contributions in Last Fiscal Year($)(1) |
Registrant Contributions in Last Fiscal Year($)(2) |
Aggregate Earnings in Last Fiscal Year($) |
Aggregate Withdrawals/ Distributions($) |
Aggregate Balance at Last Fiscal Year End($)(3) | |||||||||
Robert L. Evans |
$ | 581,965 | $ | 14,615 | $ | 3,749 | -0- | $ | 1,424,762 | |||||
William E. Mudd |
15,735 | 9,255 | 4,237 | -0- | 29,227 | |||||||||
William C. Carstanjen |
-0- | -0- | -0- | -0- | -0- | |||||||||
Rohit Thukral |
13,939 | 5,538 | 5,534 | -0- | 46,845 | |||||||||
Steven P. Sexton |
47,432 | 10,031 | 67,289 | -0- | 465,483 |
(1) | The amounts in this column are also included in the Summary Compensation Table on page 35, in the salary column or the non-equity incentive plan compensation column. |
(2) | The amounts in this column are also included in the Summary Compensation Table on page 35, in the all other compensation column as a part of the defined contribution plan match. |
(3) | Of the totals in this column, the following totals have previously been reported in the Summary Compensation Table for this year and for previous years: |
Name |
2009($) | Previous Years($) | Total | ||||||
Robert L. Evans |
$ | 596,581 | $ | 807,443 | $ | 1,404,024 | |||
William E. Mudd |
24,990 | -0- | 24,990 | ||||||
William C. Carstanjen |
-0- | -0- | -0- | ||||||
Rohit Thukral |
19,477 | 33,949 | 53,426 | ||||||
Steven P. Sexton |
57,463 | 296,088 | 353,551 |
The Nonqualified Deferred Compensation table above shows information about the Companys deferred compensation plan. Executive officers and other executives may defer receipt of all or part of their cash compensation under this plan. The plan operates in a similar manner as the Companys 401(k) plan, whereby participants can manage their self-directed accounts to allocate balances among various investment alternatives, which determine gains or losses under the plan. A company match is provided for amounts deferred above the qualified plan limits. The plan is unfunded for ERISA purposes and subject to forfeiture in the event of insolvency or bankruptcy by the Company. Participants can elect to receive their deferred compensation balance (i) upon termination of employment through a lump sum payment or (ii) while employed by the company provided that the initial distribution date is at least five (5) years from the initial participation date, in which case distributions may be made on a monthly basis or in a lump sum.
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Potential Payments Upon Termination or Change of Control
The Company has entered into certain agreements and maintains certain plans that will require the Company to provide compensation to the named executive officers of the Company in the event of a termination of employment or a change in control of the Company. The amount of compensation payable to each named executive officer in each situation upon termination of the executive as of December 31, 2009 is listed in the table below.
Name |
Cash Severance Payment |
Continuation of Medical/ Welfare Benefits (present value) |
Acceleration and Continuation of Equity Awards(1) |
Excise Tax Gross-up |
Total Benefits | |||||||||||
Robert L. Evans |
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Involuntary or good reason termination |
$ | 500,000 | $ | -0- | $ | - -0- | (2) | $ | -0- | $ | 500,000 | |||||
Change in control without termination |
-0- | -0- | 2,049,581 | (3) | -0- | 2,049,581 | ||||||||||
Involuntary or good reason termination within 2 years of change in control |
500,000 | -0- | 4,099,163 | (4) | -0- | 4,599,163 | ||||||||||
William E. Mudd |
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Involuntary or good reason termination |
$ | 304,077 | $ | 7,866 | $ | 93,375 | $ | -0- | $ | 405,318 | ||||||
Change in control without termination |
-0- | -0- | 93,375 | -0- | 93,375 | |||||||||||
Involuntary or good reason termination within 2 years of change in control |
871,000 | 7,866 | 2,593,375 | (5) | 1,502,035 | 4,974,276 | ||||||||||
William C. Carstanjen |
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Involuntary or good reason termination |
$ | 1,060,000 | $ | 7,213 | $ | 410,850 | $ | -0- | $ | 1,478,063 | ||||||
Change in control without termination |
-0- | -0- | 410,850 | -0- | 410,850 | |||||||||||
Involuntary or good reason termination within 2 years of change in control |
1,060,000 | 7,213 | 3,660,850 | (5) | 1,880,897 | 6,608,960 | ||||||||||
Rohit Thukral |
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Involuntary or good reason termination |
$ | 272,308 | $ | 8,518 | $ | -0- | $ | -0- | $ | 280,826 | ||||||
Change in control without termination |
-0- | -0- | -0- | -0- | -0- | |||||||||||
Involuntary or good reason termination after a change in control |
272,308 | 8,518 | 2,000,000 | (6) | -0- | 2,280,826 | ||||||||||
Steven P. Sexton |
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Involuntary or good reason termination |
$ | 670,000 | $ | -0- | $ | -0- | $ | -0- | $ | 670,000 | ||||||
Change in control without termination |
-0- | -0- | 136,253 | -0- | 136,253 | |||||||||||
Involuntary or good reason termination within 2 years of change in control |
670,000 | -0- | 2,636,253 | (5) | -0- | 3,306,253 |
(1) | Represents the market value as of December 31, 2009 of restricted stock awards and the spread between exercise and market prices as of December 31, 2009 for option awards. For purposes of this disclosure, |
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market value is the closing price of our Common Stock on the NASDAQ Global Market at December 31, 2009 of $37.35 per share. |
(2) | In the event of involuntary or good reason termination, Mr. Evans would vest in only those equity awards scheduled to vest up to and during the quarter in which such termination occurs; equity awards scheduled to vest after such quarter would be forfeited. This value reflects the fact that on December 31, 2009, Mr. Evans would have fully vested in those equity awards scheduled to vest during the quarter and thus no awards pertaining to the quarter would have remained unvested and subject to acceleration of vesting. |
(3) | Represents the market value of fifty percent (50%) of all of Mr. Evans unvested equity awards, as of December 31, 2009. In the event of a change in control, Mr. Evans would immediately vest in fifty percent (50%) of his unvested equity awards as of the time of the change in control; remaining unvested equity awards would continue to vest based on existing vesting schedules. |
(4) | Represents the market value of one hundred percent (100%) of all of Mr. Evans unvested equity awards, as of December 31, 2009. In the event of involuntary or good reason termination within two years of a change in control, Mr. Evans would vest in any then-remaining unvested equity awards. |
(5) | Includes amounts related to (i) acceleration of equity awards made pursuant to the Companys 2004 Restricted Stock Plan and 2007 Omnibus Plan, as applicable; and (ii) fifty percent (50%) of unforfeited long-term incentive opportunities remaining to each of Mr. Mudd, Mr. Carstanjen and Mr. Sexton as of December 31, 2009 under the Company LTIP. The Company LTIP provides that amounts related to accelerated unforfeited long-term incentive opportunities shall be paid in Company stock, except that the Companys Compensation Committee may, in the exercise of its discretion, pay such amounts in cash. |
(6) | Represents fifty percent (50%) of unforfeited long-term incentive opportunity remaining to Mr. Thukral as of December 31, 2009 under the Company LTIP. The Company LTIP provides that amounts related to accelerated unforfeited long-term incentive opportunities shall be paid in Company stock, except that the Companys Compensation Committee may, in the exercise of its discretion, pay such amounts in cash. |
Severance Benefits. The employment agreements provide for the following principal severance provisions upon termination by the Company without cause or by the executive upon constructive termination or for good reason (as defined in each agreement):
Mr. Evans. Base salary, continued vesting of equity incentives, and health and welfare benefits, each through the end of the calendar quarter in which the termination occurs.
Mr. Carstanjen. Base salary for 24 months; pro rata annual bonus for the year in which the termination occurs, at a minimum of the target level; accelerated vesting of any restricted stock; and health and welfare benefits for six months following the termination.
Mr. Mudd. Severance will be based on length of service as per the Companys executive severance plan; pro rata annual bonus for the year in which the termination occurs, at a minimum of the target level; accelerated vesting of any restricted stock and stock options; and health and welfare benefits for six months following the termination.
Mr. Thukral. Base salary through the end of the month in which severance occurs; any additional severance due under the Companys executive severance plan; pro-rata annual bonus for the year payable at target.
Mr. Sexton. In connection with management reorganization effective as of January 19, 2009, the Company (with the approval of the Compensation Committee of the Board of Directors) and Mr. Sexton agreed to amend Mr. Sextons offer letter to provide that if Mr. Sextons employment is terminated by the Company without just cause prior to August 1, 2011, he will receive a lump sum payment equal to his base salary for 24 months. On and after August 1, 2011, Mr. Sexton will be eligible to receive a payment equal to 1 year of base salary.
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The Companys executive severance plan provides severance equal to four weeks of salary per year of service (up to a maximum of 52 weeks) for Executive Vice Presidents and two weeks of salary per year of service for Vice Presidents (up to a maximum of 26 weeks) in the case of Job Elimination. Job Elimination is the involuntary separation of an executive without cause due to elimination of an executives position or duties due to a restructuring, cost containment, or other reasons not related to job performance. Therefore, this plan does not provide a severance payment to an executive who is terminated due to poor performance.
Change in Control Benefits. The employment agreement for Mr. Evans also provides for the following change in control provisions. Upon a change in control, as defined in his agreement, 50% of any unvested equity grants made as part of his employment agreement will vest. If Mr. Evans is terminated within two years following a change in control, he will receive severance as above, the vesting on the remaining unvested equity from his initial grant will be accelerated, and the Company will provide full tax gross-up payments on any excise taxes under Code Section 280G, which provides for a 20% additional tax on certain payments made upon a change in control. Mr. Carstanjen and Mr. Mudd are also entitled, under the terms of their employment agreements, to full tax gross-up payments on any excise taxes under Code Section 280G if either of them is terminated within two years following a change in control. The Company LTIP, in which Mr. Carstanjen, Mr. Mudd, Mr. Thukral and Mr. Sexton participate, provides that fifty percent (50%) of any then-outstanding but unearned awards will vest if a participant is terminated within twenty-four (24) months of a change in control (a double trigger).
Mr. Carstanjen, Mr. Mudd and Mr. Sexton have received stock option and/or restricted stock grants from the Company in prior years. Under the terms of the grant agreements with Mr. Carstanjen and Mr. Sexton entered into pursuant to the Companys 2004 Restricted Stock Plan, any remaining vesting on such equity grants will accelerate and the grants will vest in full upon a change in control. Under the terms of the grant agreements entered into with Mr. Mudd pursuant to the Companys 2007 Omnibus Plan, any remaining vesting on such equity grants will accelerate and the grants will vest in full upon the occurrence of both a change in control and the subsequent termination of the recipient, unless the terms of such recipients employment agreement specify otherwise. Mr. Mudds employment agreement provides for accelerated vesting of all equity awards in the event of either a change in control or involuntary termination of Mr. Mudds employment.
Equity Compensation Plan Information(1)
(a) | (b) | (c) | |||||||
Plan Category |
Number of Securities to be Issued Upon Exercise of Outstanding Options, Warrants and Rights |
Weighted-Average Exercise Price of Outstanding Options, Warrants and Rights |
Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities Reflected in Column (a)) |
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Equity compensation plans approved by security holders(2) |
208,671 | (3)(4) | $ | 36.39 | 1,654,660 | (6) | |||
Equity compensation plans not approved by security holders(5) |
43,875 | $ | 42.71 | 21,125 | |||||
Total |
252,546 | $ | 37.49 | 1,675,785 |
(1) | This table includes (i) aggregate data, including pricing, for shares presently committed under all equity compensation plans of the Company as of the end of the most recently completed fiscal year and (ii) aggregate data for shares still available to be issued under those plans. |
(2) | The equity compensation plans of the Company which have been approved by the shareholders of the Company are the Churchill Downs Incorporated 2000 Employee Stock Purchase Plan (Stock Purchase Plan), the Churchill Downs Incorporated 1993 Stock Option Plan (1993 Plan), the Churchill Downs Incorporated 1997 Stock Option Plan (1997 Plan), the Churchill Downs Incorporated 2003 Stock Option |
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Plan (2003 Plan), the Churchill Downs Incorporated 2004 Restricted Stock Plan (Restricted Stock Plan) and the Churchill Downs Incorporated 2007 Omnibus Stock Incentive Plan (2007 Plan). The 1993 Plan, the 1997 Plan and the 2003 Plan each allow one- to three-year option vesting periods and require that options expire ten (10) years after the date of grant, if not earlier under certain circumstances. The Restricted Stock Plan allows for the award of stock subject to certain conditions and restrictions as determined by the Compensation Committee at the time of the award. The 2007 Plan allows the Compensation Committee the flexibility to design compensatory awards that are responsive to the Companys needs. Awards under the 2007 Plan may be in the form of stock options, stock appreciation rights, restricted stock, restricted share units, performance shares or performance units. |
(3) | Of this total, 59,805 shares of Common Stock of the Company are issuable upon the exercise of outstanding options granted under the 1997 Plan, 18,866 shares of Common Stock of the Company are issuable upon the exercise of outstanding options granted under the 2007 Plan and 130,000 shares of Common Stock of the Company are issuable upon the exercise of outstanding options granted to the CEO of the Company as a part of his employment agreement. The total does not include 31,779 outstanding shares of Common Stock which have been awarded under the Restricted Stock Plan and the 2007 Plan, as of December 31, 2009, which are unvested and over which the participants have neither voting nor dispositive power until the lapse of the restriction period. |
(4) | Because each participant in the Stock Purchase Plan has one option each plan year and that option consists of the number of shares which can be purchased, through exercise, at the end of the plan year using compensation deductions made throughout the plan year, no outstanding options, warrants or rights for a specific number of the Companys securities to be issued upon exercise existed at fiscal years end and, therefore, none are included in this total for the Stock Purchase Plan. |
(5) | As a part of his employment agreement, the CEO of the Company was granted 65,000 restricted stock units representing shares of Common Stock of the Company, which vest quarterly over a 5 year period beginning with the end of the third calendar quarter of 2006. The CEO of the Company is entitled to receive the shares underlying the restricted stock units (along with a cash payment equal to accumulated dividend equivalents beginning with the lapse of forfeiture, plus interest at a 3% annual rate) six months after termination of employment. The restricted stock units were granted to the CEO of the Company as a material inducement to enter into the employment agreement. |
(6) | Of this total, as of December 31, 2009, no shares of Common Stock of the Company remained available for future issuance under the 1993 Plan because that Plan has expired, no shares of Common Stock of the Company remained available for future issuance under the 1997 Plan because that Plan was suspended, no shares of Common Stock remained available for future issuance under the 2003 Plan because that Plan was terminated, no shares of Common Stock remained available for future issuance under the Restricted Stock Plan because that Plan was terminated and 48,280 shares of Common Stock of the Company remained available for future issuance under the Stock Purchase Plan and 1,606,380 shares of Common Stock of the Company remained available for future issuance under the 2007 Plan. Stock awards under the 2007 Plan, other than stock options, will be counted against the maximum number of shares as to which stock awards may be granted in a 2-to-1 ratio. |
Certain Relationships and Related Transactions
The Company has adopted written policies and procedures for identifying and approving or ratifying related person transactions. The policies and procedures cover all related person transactions required to be disclosed under Item 404 (a) of Regulation S-K. The Audit Committee is responsible for applying the policies and procedures. In evaluating related person transactions, the Audit Committee considers all factors it deems appropriate, including, without limitation, whether the related person transaction is on terms no less favorable than terms generally available to an unaffiliated third party under the same or similar circumstances, the extent of the related persons interest in the transaction, and whether products or services of a similar nature, quantity, or quality are readily available from alternative sources.
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During the past fiscal year, the Company did not engage in any transactions in which any director, officer or 5% shareholder of the Company had any material interest, except as described below.
Directors of the Company may from time to time own or have interests in horses racing at the Companys tracks. All such races are conducted, as applicable, under the regulations of the Kentucky Horse Racing Commission, the Illinois Racing Board, the Florida Department of Business and Professional Regulation Division of Pari-Mutuel Wagering or the Louisiana State Racing Commission, and no director receives any extra or special benefit with regard to having his or her horses selected to run in races or in connection with the actual running of races.
In its ordinary course of business, the Company may enter into transactions with certain of its officers and directors for the sale of personal seat licenses and suite accommodations at its racetracks, and tickets for its live racing events. The Company believes that each such transaction has been on terms no less favorable for the Company than could have been obtained in a transaction with a third party and no such person received any extra or special benefit in connection with such transactions.
On September 8, 2000, Arlington Park Racecourse, LLC (Arlington), then a wholly-owned subsidiary of the Company, entered into a lease and option to purchase agreement by which Arlington leases from Duchossois Industries, Inc. two parcels of land totaling approximately 68 acres of real estate adjacent to the racetrack in Arlington Heights, Illinois, for use in Arlingtons backside operations. For 2009, Arlington paid $508,348 to Duchossois Industries, Inc. pursuant to the lease and option to purchase agreement. On November 30, 2009, Arlington exercised its purchase option pursuant to the lease and option to purchase agreement and entered into an Agreement of Sale and Purchase with The Duchossois Group, Inc. (formerly Duchossois Industries, Inc.). Arlington purchased both parcels of real estate mentioned above for a total purchase price of $27,500,000. The purchase price is payable (i) with respect to the first parcel of land and the improvements and fixtures thereon by an unsecured promissory note executed by Arlington in favor of The Duchossois Group, Inc. in the amount of $24,043,000 and (ii) with respect to the second parcel of land and the improvements and fixtures thereon by a payment in cash of $3,457,000. The note, which was executed at the closing of the transactions on December 3, 2009, will mature on May 15, 2010 and will not bear interest. Richard L. Duchossois is the Chairman of The Duchossois Group, Craig J. Duchossois is the Chief Executive Officer and a director of The Duchossois Group and Robert L. Fealy is the Executive Vice President and a director of The Duchossois Group. Each of Mr. Richard L. Duchossois, Mr. Craig J. Duchossois and Mr. Fealy is a director of the Company. The Agreement of Sale and Purchase was approved pursuant to the Companys written policies and procedures for identifying and approving or ratifying related person transactions and was approved by a majority of the Companys disinterested directors upon receiving an independent valuation of the parcels of real estate.
Churchill Downs Incorporated
Audit Committee Report
The following is the report of the Companys Audit Committee (the Committee), which currently consists of four directors, each of whom has been determined by the Board of Directors (the Board) to meet the current standards of the Securities and Exchange Commission and the NASDAQ exchange to be considered an independent director. The Board has also determined that one member, Daniel P. Harrington, is an audit committee financial expert as defined by the Securities and Exchange Commission.
The Committee has an Audit Committee Charter (the Charter), which was revised by the Committee on February 22, 2010 and approved by the Board on March 11, 2010. The Committees actions are determined by this Charter, which includes monitoring and oversight of the financial reporting process, the system of internal controls, the internal audit function, the independent auditors, the Companys procedures for legal and regulatory compliance, and the Companys risk management practices. The Committees job is one of oversight and the Committee reviews the work of the Companys management, the internal audit staff and the independent auditors on behalf of the Board.
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Specifically, the Committee:
| Met four times during the year, during which the Committee reviewed and discussed with management and the independent auditors the Companys interim and annual financial statements for 2009; at three of such meetings, the Committee met in executive session with the Companys Chief Compliance Officer. |
| Discussed with the independent auditors all matters required to be discussed under Statement on Auditing Standards No. 61, as amended (Communication with Audit Committees), as adopted by the Public Company Accounting Oversight Board in Rule 3200T, which sets forth required communication between independent auditors and audit committees. |
| Received the written disclosures and letters from the independent auditors required by applicable requirements of the Public Company Accounting Oversight Board, regarding the independent auditors communications with the Audit Committee concerning independence, and discussed with the independent auditors the independent auditors independence. |
| Based on the review and discussions referred to in the first three bullets above, the Committee recommended to the Board that the Companys audited financial statements be included in the Companys Annual Report on Form 10-K for the year ended December 31, 2009. |
| Reviewed and discussed reports from the Companys internal audit department and reports from the Companys legal department. |
| Discussed with management and the independent auditors the quality of the Companys internal controls. |
| Reviewed and approved all related person transactions. |
| Self-evaluated the effectiveness of the Committee. |
| Evaluated the effectiveness of the Companys internal audit function. |
| Inquired of management, including its internal auditor, and the Companys independent auditors regarding significant risks or exposures, including those related to fraudulent activities, facing the Company; assessed the steps management has taken or proposes to take to minimize such risks to the Company and reviewed compliance with such steps. |
| Reviewed and approved the 2009 audit and non-audit services and related fees provided by the independent auditors, PricewaterhouseCoopers LLP (PwC). The non-audit services approved by the Audit Committee were also reviewed to ensure compatibility with maintaining the auditors independence. |
| In February 2010, the Committee selected PwC to be reappointed as independent auditors for the calendar year 2010. The Committee also reviewed and pre-approved the 2010 audit fees for services related to the first quarter Form 10-Q review. |
No portion of this Audit Committee Report shall be deemed to be incorporated by reference into any filing under the Securities Act of 1933, as amended (the Securities Act), or the Securities Exchange Act of 1934, as amended (the Exchange Act), through any general statement incorporating by reference in its entirety the Proxy Statement in which this report appears, except to the extent that the Company specifically incorporates this report or a portion of it by reference. In addition, this report shall not be deemed to be filed under either the Securities Act or the Exchange Act.
Members of the Audit Committee |
Daniel P. Harrington, Chairman |
Susan E. Packard |
R. Alex Rankin |
Darrell R. Wells |
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Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Exchange Act requires that the Companys directors, executive officers and persons who beneficially own more than ten percent (10%) of the Companys Common Stock file certain reports with the Securities and Exchange Commission with regard to their beneficial ownership of the Common Stock. The Company is required to disclose in this Proxy Statement any failure to file or late filings of such reports. Based solely on our review of the forms filed with the Securities and Exchange Commission or written representations from certain reporting persons received by us, we believe that our directors, officers and persons who own more than ten percent (10%) of the Companys Common Stock have complied with all applicable filing requirements, except in the following instances: the Company filed late one Form 3 for Rohit Thukral with regard to his promotion to Executive Vice President, Technology Initiatives; the Company filed late one Form 4 for each of Mr. Richard L. Duchossois, Mr. Robert L. Fealy, Mr. Daniel P. Harrington and Mr. James F. McDonald reporting the acquisition of Company stock related to deferred shares awarded under the Companys 2005 Deferred Compensation Plan; and the Company failed to file six Forms 4 reporting the withholding of shares to pay applicable taxes in connection with the periodic vesting of certain equity grants to Mr. Robert L. Evans. The Company filed the appropriate Form 4 filing with regard to the previous withholding of Mr. Evans shares upon the discovery of the administrative error.
Multiple Shareholders Sharing the Same Address
The Securities and Exchange Commission has adopted rules that permit companies and intermediaries (e.g., brokers) to satisfy the delivery requirements for proxy statements with respect to two or more shareholders sharing the same address by delivering a single proxy statement addressed to those shareholders. This process, which is commonly referred to as householding, potentially means extra convenience for shareholders and cost savings for companies.
At this time, one or more brokers with accountholders who are Company shareholders will be householding our proxy materials. A single Proxy Statement will be delivered to multiple shareholders sharing an address unless contrary instructions have been received from the affected shareholder. Once you have received notice from your broker that they will be householding communications to your address, householding will continue until you are notified otherwise or until you revoke your consent. If, at any time, you no longer wish to participate in householding and would prefer to receive a separate Proxy Statement, please notify your broker. You may direct your written request for a copy of the Proxy Statement to Churchill Downs Incorporated, Attn: Bridgett Gatewood, 700 Central Avenue, Louisville, Kentucky 40208, or at 502-636-4400. If your broker is not currently householding (i.e., you received multiple copies of the Companys Proxy Statement), and you would like to request delivery of a single copy, you should contact your broker.
Proposals by Shareholders
Any shareholder proposal that may be included in the Board of Directors Proxy Statement and Proxy for presentation at the annual meeting of shareholders to be held in 2011 must be received by the Company at 700 Central Avenue, Louisville, Kentucky 40208, Attention of the Secretary, no later than December 30, 2010. Pursuant to the Companys Amended and Restated Bylaws, proposals of shareholders intended to be presented at the Companys 2011 annual meeting of shareholders must be received by the Company at the principal executive offices of the Company not less than 90 nor more than 120 days prior to the anniversary date of the immediately preceding annual meeting of shareholders. Accordingly, any shareholder proposals intended to be presented at the 2011 annual meeting of shareholders of the Company must be received in writing by the Company at its principal executive offices no later than March 20, 2011, and no sooner than February 18, 2011. Any proposal submitted before or after those dates will be considered untimely, and the Chairman shall declare that the business is not properly brought before the meeting and such business shall not be transacted at the annual meeting.
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BY ORDER OF THE BOARD OF DIRECTORS
Robert L. Evans |
President and Chief Executive Officer |
Rebecca C. Reed |
Senior Vice President and Secretary |
Louisville, Kentucky
April 28, 2010
PLEASE SIGN AND RETURN THE ENCLOSED PROXY
OR VOTE BY TELEPHONE OR OVER THE INTERNET
IF YOU CANNOT BE PRESENT IN PERSON
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CHURCHILL DOWNS INCORPORATED ATTN: INVESTOR RELATIONS 700 CENTRAL AVENUE LOUISVILLE, KY 40208 |
VOTE BY INTERNET - www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form. | |
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by Churchill Downs Incorporated in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years. | ||
VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions. | ||
VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717. |
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: M24458-P93948 |
KEEP THIS PORTION FOR YOUR RECORDS |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. |
DETACH AND RETURN THIS PORTION ONLY |
CHURCHILL DOWNS INCORPORATED |
For All |
Withhold All |
For All Except |
To withhold authority to vote for any individual nominee(s), mark For All Except and write the number(s) of the nominee(s) on the line below. |
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The Board of Directors recommends that you vote FOR the following: |
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Vote on Directors |
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1. |
Election of Class II Directors for a term of three (3) years |
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(Proposal No. 1) |
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Nominees:
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01) Richard L. Duchossois |
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02) James F. McDonald |
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03) Susan E. Packard |
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04) R. Alex Rankin |
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Vote on Proposals |
For | Against | Abstain | |||||||||||||||||||||||
The Board of Directors recommends you vote FOR the following proposals: |
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2. |
Proposal to ratify the appointment of PricewaterhouseCoopers LLP to serve as the independent registered public accounting firm for Churchill Downs Incorporated for the year ending December 31, 2010 (Proposal No. 2). |
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3. |
Proposal to approve the material terms of the performance goals and maximum awards payable as established by the special subcommittee of the Compensation Committee of the Board of Directors for the payment of compensation to Robert L. Evans, William C. Carstanjen, William E. Mudd, Rohit Thukral and Steven P. Sexton under the Churchill Downs Incorporated Amended and Restated Incentive Compensation Plan (1997) (Proposal No. 3). |
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UNLESS CONTRARY DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR PROPOSAL NO. 2, FOR PROPOSAL NO. 3 AND FOR THE ELECTION OF ALL CLASS II DIRECTORS DESIGNATED UNDER PROPOSAL NO. 1. Please sign, date and return this Proxy promptly in the enclosed envelope. |
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MATERIALS ELECTION |
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As of July 1, 2007, SEC rules permit companies to send you a Notice that proxy information is available on the Internet, instead of mailing you a complete set of materials. Check the box to the right if you want to receive a complete set of future proxy materials by mail, at no cost to you. If you do not take action you may receive only a Notice. |
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Please indicate if you plan to attend this meeting. | ¨ | ¨ | ||||||||||||||||||||||
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(Please sign this Proxy exactly as name(s) appear(s). Joint owners should each sign. When signing as attorney, executor, administrator, trustee, guardian or other fiduciary, please give full title.)
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Signature [PLEASE SIGN WITHIN BOX]
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Date
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Signature (Joint Owners)
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Date
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Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement and Form 10-K are available at www.proxyvote.com.
M24459-P93948
PROXY
CHURCHILL DOWNS INCORPORATED
700 Central Avenue Louisville, Kentucky 40208
ANNUAL MEETING OF SHAREHOLDERS - JUNE 17, 2010
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints Robert L. Fealy and Leonard S. Coleman, Jr., and any of them, as Proxies with full power to appoint a substitute and hereby authorizes them to represent and to vote, as designated on the reverse side, all shares of the undersigned at the Annual Meeting of Shareholders to be held on Thursday, June 17, 2010, or any adjournment thereof, hereby revoking any Proxy heretofore given.
Continued and to be signed on reverse side
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